Contracts Administrator
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Job Description and Requirements Maintains legal and contractual liaison between Client and Contractors. Coordinates with Department Directors, Section Managers and Project Managers relating to Administration of contracts. Handles issues with Legal Department, Supply Management Department, Finance Department, and other client’s departments. Responsible for the timely preparation of legal and contractual documents such as; Letters of Instructions (LOIs), Contract Orders / Modifications, Insurance Documents, Contractor Approval packages, Certificates of Initial Acceptance (COIA), Certificate of Final Acceptance (COFA), and other legal or contractual packages as needed. Prepare labor support certificates letter to the Labor Office and No Objection Letter for issuing block visas to the Labor Office. Verify GOSI Certificate and Bank Guarantees validated and request for their renewal if expired Reviews and initials all letters to the Contractor to be sent from the Client’s authorized representative to verify that they have contractually complied. Reviews Labor Accommodation documents to be attached in the monthly invoices. Reviews and approves the first and final invoices only in terms of fulfillment of all Client related requirements. Reviews and approves penalty assessment letter addressed to the Contractor as per contracts terms. Reviews Notice of Default /Termination of Work/Suspension of Work for Client’s convenience packages. Reviews Certificates of maintenance for operations and maintenance contracts and coordinates closeout for construction and improvement projects. Reviews contractors cost reimbursable procurement packages. Prepares and negotiates cost impacts and schedule changes with contractors for contract Change Orders / Modifications – as a member of the Negotiation Team. Prepares and maintains records of activity and status of contracts to ensure compliance with contract terms and conditions. Reviews and assists in resolving and processing claims, back charges and invoices. Assists in answering and responses to the Client’s Presidency and General Bureau of Supervision (GBS) inquires and helps in imposing the contract terms related to penalty assessment and contract interpretation and disputes. Oversee the incoming new contracts and projects. Develops a comprehensive training program for the Section Managers, Project Managers, and other Client’s contracts personnel. Knowledge in Asset Management and Operations and Maintenance Performance Contracts. Interaction meetings with Contractors and Departmental heads. Performs other duties as assigned by the Director General for the Operations and Maintenance Division. |
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