Bid / Tender Coordinator
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الوصف الوظيفي Bidding & Estimation Operations Key Responsibilities: • Receive inquiries from clients (RFQ, etc.) and allocate the team accordingly for preparation of bids • Chair internal meetings with concerned stakeholders on discussions to brainstorm project requirements and review future requirements • Peruse the contents of the RFQ and review technical response basis finalized scope of work • Review estimation of manpower, material and equipment requirements required and provide recommendations to the concerned stakeholders • Review technical and commercial reports (response to RFQ’s) in prescribed client formats to be sent to Bid Committee for review and approval • Ensure legal terms and conditions of the contracts are vetted by the Legal team before garnering approval by the concerned authority on the same • Work with the concerned department to finalize cost estimations for commercial bids and identify quantum of discounts to be accorded and freeze cut-off prices • Answer any technical questions or clarifications the client may have during pre-bid meetings and further in process • Establish and oversee a central repository that shall be accessible only to the members of Bidding & Estimation department for safekeeping critical client documents • Lead the project handover post contract win to the concerned stakeholders by conducting detailed presentations comprising contract, project execution details, etc. Reporting & periodic meetings • Oversee the preparation of Bidding & Estimation status report to have a clear view of RFQ’s received, contract timelines and expiry, status in bids, etc. • Conduct periodic inter departmental meetings on the progress of commercial and technical proposal preparation, bid submission, etc. • Get inputs from concerned stakeholders and prepare actionable items for the Bidding & Estimation team Client relationships • Interact with clients and stay abreast of RFQs to make a quick bid • Establish positive client relationships to be go-to person for different project/contract requirements • Ensure timely vendor registrations take place at client side by reviewing and directing the team Team Management • Effectively manage, motivate, and develop the department • Supervise and review performance of individuals in the team • Give direction and leadership towards the achievement of the division’s strategy, goals, and objectives • Provide coaching and guidance to the team members • Drive effective internal and external interactions المهارات Bachelor’s Degree in Electro-mechanical Engineering Experience Minimum 8 years of relevant experience https://www.bayt.com/ar/saudi-arabia/jobs/bid-tender-coordinator-4610847/ |
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