Main responsibility: Enhances effectiveness by providing information management support.
Secretary job duties:
- Proofreads and corrects prepared materials for correct grammar, format, completeness and content.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
- Type confidential documents on a word processing system.
- Organizes work by reading and routing correspondence; collecting information.
- Process third-party’s rejection as soft/ hard copies, and related work scheduling and completion.
- Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor’s control.
- Provides historical reference by utilizing and retrieval systems.
- Prepares reports by collecting information.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies.
- Maintains department schedule by maintaining calendars for department’s personnel; arrange meetings.
- Takes minutes or recordings of meetings.
- Keeps informed of office details and advises management of problems.
- Makes recommendations regarding the purchase of office equipments.
- Assists in creating and revising forms; proposes procedures, formats and standards for office correspondence.
- Oversees the work of office support staff in the unit & contributes to team effort by accomplishing related results as needed.
- Performs related work as assigned.
Skills:
- Excellent written & spoken English language.
- Excellent Microsoft Office skills.
- Excellent Microsoft Excel skills.
- Administrative writing skills.
- Reporting skills, supply management.
- Scheduling.
- Organized.
- Types fast.
- Good verbal communication.
- High level of professionalism.
Qualification:
- Secretarial diploma.
- minimum of one year experience in an administrative field.
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