الوصف الوظيفي
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
Client Details
One of the Vision Realization Projects - key pillars of Vision 2030
Description
Manages and maintains CEO’s calendar including scheduling appointments, internal/external meetings in alignment with CEO’s Office teamTakes meeting minutes and distribute MOM to attendeesPlans visits of high profile guests of the organization as per the protocol for VIP guests and Follows-up with the Admin Affairs and Protocol to ensure facilitating logisticsPrepares dashboard for the CEO’s office in coordination with IT departmentresponsible for streamlining the processes and management of CEO’s offices based on short-term and long-term goals of CEO.Manages all CEO events (Courses/Seminars/Conferences/Forums)Conducts researches when needed to prepare CEO’s external or internal presentations or any similar tasks in alignment with the organization’s concerned departmentsEnsures validity of CEO’s memberships and requests renewals whenever neededCoordinates with Public Engagement and International Affairs to update CEO’s calendar regarding important eventsReceives questions and enquiries directed to the CEO and serves as a liaison with internal employees at all levelsMaintains good relationship with key stakeholders internally and externallyProactively engages and takes decisions in resolving routine and basic issuesEnsures confidentiality of all CEO’s office mattersHandles any ad hoc requests appropriately and professionally
Correspondences
Reports periodically to the CEO Office Manager in regards of all the correspondences, daily tasks, related updates and developments, in addition to any reports requested by the CEOManages writing, preparing, delivering correspondences between the CEO and employees of the organization, including announcements and memorandumsObtains necessary initials on all documents
Profile
Diploma in Executive Secretary or Bachelor degree in Business administration or equivalent.4+ years of experience in Executive Assistance, Administrative Assistance, Office Management or relevant experienceFluent in both Arabic and EnglishSpeaking other languages is preferredGood command of MS OfficeExcellent time management skillsOrganized and Multi-tasked
Job Offer
Competitive package and an opportunity to be a part of Vision 2030
المهارات
Executive Assistant to the CEO
تفاصيل الوظيفة
منطقة الوظيفة مكة المكرمة, المملكة العربية السعودية
قطاع الشركة الإدارة العامة
طبيعة عمل الشركة شركة توظيف
الدور الوظيفي سكرتارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
الجنس ذكر
https://www.bayt.com/ar/saudi-arabia/jobs/executive-assistant-4173002/
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