الوصف الوظيفي
1) Summary of Job Functions, Responsibilities & Authorities.
Assisting the Department Manager/Director in general Office Support, organizational and clerical support tasks.
Follow office workflow procedures to ensure maximum efficiency
Maintain files and records with effective filing systems
Support team members with various administrative tasks
Monitor office expenditures and handle all documents
Perform basic bookkeeping activities
Monitor office supplies inventory and place orders
Maintaining and managing databases
Organizing and scheduling business meetings
Ensuring compliance with corporate guidelines
2) Task/s
Identify strategies to improve systems and processes.
Assist various stakeholders to obtain consensus for implementing new processes and program policies.
Sales team assistance in admin tasks
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring the accuracy and validity of information
Schedule and plan meetings and appointments
Monitor the level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Coordinate with various teams to implement approved policies and programs.
Arrange logistics for all external and internal meetings.
Administer all business arrangements that include meetings scheduling, business travel, business expenses, annual leaves, etc.
Maintain all required documentation that includes business continuity documentation
المهارات
Proven experience as an office coordinator or in a similar role
Knowledge of basic bookkeeping principles and office management systems and procedures
Outstanding knowledge of MS Office
Working knowledge of office equipment
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multi-task
Reliable with patience and professionalism
Ability to work with numbers, KPIs, multiple files, an affinity for online tools
Creative & logic
Flexible thinking and mindset
Good communicator, diplomatic
Ability to work in a team and cross-department projects
Hard-working
Arabic & English speaker
Honest and transparent
punctual
تفاصيل الوظيفة
منطقة الوظيفة جدة, المملكة العربية السعودية
قطاع الشركة صيانة السيارات وقطع الغيار وخدمات الدعم
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي الصيانة والإصلاح والدعم الفني
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
https://www.bayt.com/ar/saudi-arabia/jobs/workshop-manager-assistant-4635133/
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