- Assist the MD in coordinating the 3-year growth plan, through project management initiatives on communication structure, meeting and performance management aspects.
- Provides assistance to the MD and where required other members of the Management Team, including board activities, visitors, correspondence, appointments, travel and other related activities.
- Effectively oversees varied administrative activities including office supplies, office telephones, mail, and reception services for the MD s office.
We offer
At Maersk, you ll be part of a global team motivated by bringing food and commodities to people in every corner of the world. We do this through close partnerships with our valued customers, who trade everything from seafood and fruits, to clothes, electronics and cars! No matter our role in the Region our end goal is to simplify the lives of our customers. This is done through seamless processes, best in class digital solutions, and great customer service!
Our diverse team of passionate and dedicated colleagues are empowered and supported to grow by their leaders. We all have our customers in mind, in every action of our daily work life, and this is truly the key to reaching our target!
An exciting career opportunity in an international, challenging business setting characterised by high pace and diversity. You will get to focus on creating valuable relations with current and new customers and work with highly-professional teams in an environment where you will be valued, recognised and well-rewarded.
Key responsibilities
- Manages the MD s calendar and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Prepares memorandums as required, for the MD and other management meetings.
- Assist GM Sales & Marketing in arranging programs, events or conferences by procuring facilities and caterers, issuing information or invitations, coordinating visitors hotel bookings and car rentals.
- Preparation of records such as agenda, notices, minutes and resolutions of management meetings.
- Acts as a custodian of company documents and records.
- Handles business travel for MD and senior managers, including air tickets. Hotel bookings and car rentals.
- Provides assistance and support to visitors.
- Coordinated visa applications for visitors with HR.
- Arranges complex and detailed travel plans and itineraries, compile documents for travel related meetings.
- Ensures office machines (i.e. copy, fax, printers) are serviced properly.
- Confirm the pick-up and delivery of company mail, both through Saudi Arabia postal services and couriers, are handled properly and promptly.
- Observe and make sure that APMT health, safety, and environmental policies and procedures are followed.
- Contribute to the continuous improvement process and to the meeting of business objectives.
- Protect and develop the APM Terminals reputation through correct business and personal behaviour.
- Certify the embodiment of our Corporate Core values.
- Inform MD/GM S&M;as soon as possible if any general or specific tasks cannot be performed adequately or timely due to influences beyond your control.
- Observe provisions of the labour regulations, relevant HSSE policy and procedures, terminal rules and contribute to the continual improvement process.
- Ensure activities meet with and integrate with organisational requirements for health and safety policies and general duty of care
- Develop self and maintain knowledge in relevant field at all times
- Provide personal support and assistance to the MD
We are looking for
- Requires a college degree in business or related discipline and at least five years of experience
- As required by local law, this role is for Saudi nationals.
- English proficiency, including grammar and spelling
- Requires excellent PC skills and knowledge about the use of MS Office including Word, Excel, PowerPoint and other related applications
- Strong multi-tasked in administration and planning
- Focus on quality, structured, persistent and timely
- Customer oriented communication
- Obliged to handle sensitive company matters in a confidential way
- Able to work independently as well as with others
- Quick-learning ability about company business, culture and people
https://www.naukrigulf.com/office-manager-jobs-in-jeddah-saudi-arabia-in-maersk-group-5-to-6-years-n-cd-10003487-jid-281221500587
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