Procurement Supervisor
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الوصف الوظيفي Liaising With : Sales Manager/Personnel Cost Control and Planning Manager Finance Department Design Engineer/Technical Management QA/QC Department HR Department Direct Reports : Procurement Assistant Key Accountabilities: Health, Safety & Environmental & Training · Understanding and complying with the company’s Health, Safety and Environmental Policy, procedures and legislation. · Actively promote and communicate a positive Health, Safety and Environmentally friendly culture through visible felt leadership. · Ensure that all employee’s posses the necessary levels of understanding with regards the company’s Health, Safety and Environmental policy, procedures and legislation. · Attendance of the company Health and Safety Committee meetings when requested. · Ensure that suppliers proactively promote a culture that embraces the importance of Health, Safety and Environmental on the goods and services that they provide. Quality Management · Ensure that all departmental process is carried out in line with company Quality Management system or other agreed policy/procedures. · To promote a quality culture within the department to ensure that the products or services purchased meets the company’s expectations, requirements and contractual obligations. · Identification of causes of quality failures and implementing remedial action within the department. · To liaise with QA/QC Department to ensure most cost-efficient use on all key materials or services that are used within the company are maintained at all times. · Ensure that all suppliers and venders adopt an ethical approach to the products and services they offer throughout the overall procurement cycle including but not limited to the preparation and issuing of invoices for payment of goods or services provided. General Key Tasks · Manage the day –to-day activity within the Procurement function by ensuring the adequate purchasing policies and process are in place to meet overall business objectives and operational needs in terms of prices, quality and timescales/timelines that will enable the company to function and complete effectively in the market place and fulfill their obligations. · Ensure that all purchasing polices, guidelines, along with any other associated or relevant documentation are in place and updated regally. · To ensure the company operates at the lowest practicable cost base and where required develop and implement cost reduction initiatives based on best practices, purchasing policies, along with process to aid and improve performance and deliver best value and overall business savings.· Forecast all materials and services to ensure that there is effective management of the inventory for key materials and services including the monitoring, setting and control of key material inventory levels and identifying any major discrepancies. · Manage relationships with existing suppliers and vendors and research new suppliers or venders that will help to ensure that the company achieves its overall objectives. · Implement and review (where applicable re-negotiate) existing agreements to optimize commercial terms for all goods and services. · Find suppliers and venders that have the required accreditation, insurance and other required documentation that will ensure that they can effectively provide a steady stream of materials or services that achieve defined budget targets and specifications defined. · Ensure all goods and services that are sourced are fully aligned to agreed production schedules and the company’s obligations to its customers. · Prepare, issue and assess any tenders issued for goods or services. · Maintain an up to-date market overview for the key goods and services procured in terms of price, availability along with other trends that may directly or indirectly affect supply or demand this must also include new products or services being offered in the market place. · Work closely with suppliers and venders and implement a process to effectively measure performance, quality and compliance this must be measured against a defined/developed KIP criterion that has been set. · Manage, monitor and ensure that all departmental process or applications associated with the company’s ERP system are effectively applied. · Collect and analyse data to ensure thar correct procurement decisions are being taken. · Assist with preparation of capital investment projects and implementation of same. Management of Staff · Ensure that all direct reports possess the necessary levels of competence to undertake their role and where gaps exist ensure appropriate training is provided. · Review, control and authorization of staff overtime. · Dealing with time keeping and disciplinary issues. · Staff development and coaching. General · As part of a dynamic working environment it remains your responsibility to manage own time and priorities. · Generally, be proactive using initiative and awareness to facilitate the smooth and efficient running of the department. · Interface with other company departments as and when necessary · Effectively communicate and promote Companies Objectives · Ensure all regular information required by all departments including accounts orientated data are issued or entered accurately in line with agreed timescales. · Manage inter-departmental communications and relationships. · Actively peruse the development of departmental KPI’s / action plans and targets as agreed with senior management. المهارات · Proven management skills with the ability to optimize team performance and development. · Excellent relationship management skills with the ability to engage, negotiate and manage key suppliers and vendors. · Strong and confident negotiator with the ability to negotiate at all levels. · Strong communication, interpersonal and influencing skills. · Strong analytical skills and problem-solving abilities. · Results orientated with the ability to plan and deliver against project deadlines. · Commercially and financially aware with experience of managing budget. · Keen attention to detail and accuracy. تفاصيل الوظيفة https://www.bayt.com/ar/saudi-arabia/jobs/procurement-supervisor-4684921/ |
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