Admin Assistant
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الوصف الوظيفي • Coordinate with camp boss for day-to-day housekeeping of Offices, Hallways, Receptions & Comfort Rooms, in order to provide clean & hygienic work environment to MMAH staff. • Prepare reports of HR and Administration department / section timely and accurately to meet company and department requirements, policies and standards • Receive, check, verify and pay bills of water, electricity and other utilities to ensure smooth operations of the business • Liaise and coordinate with HR regarding accommodation and related aspects of on-boarding new employees and transitioning existing/terminating employees. • Arrange logistics & ordering of printing Business cards, Letter Heads, Job Cards and other printed materials. • Prepare monthly summary report of all relevant invoices to be approved by HR & Admin director prior to submission for payment. • Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies • Arrange to insure or renew insurance coverage of all company assets on time, so that the company assets are not in peril. • Complete competitor analysis by getting quotations from different Insurance companies and submitting to Management for their perusal. • Participate proactively in negotiating for better insurance terms for the company’s assets and facilities Insurance Policies. • Ensure on-time and accurate insurance coverage of Movable & Immovable properties of MMAH. • Regular visit to different facilities with the Insurance company representative, maintaining the safety & Security of the facilities as per Insurance Criteria. المهارات In-depth understanding of office management procedures and departmental and legal policies Familiarity with financial and facilities management principles Proficient in MS Office An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills Bachelors degree in relevent field Minimum 5 to 7 years of relevent experience تفاصيل الوظيفة https://www.bayt.com/ar/saudi-arabia/jobs/admin-assistant-4505189/ |
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