Project Secretary

Assisting the Project team with internal and external meetings

· Responsible for managing the emails and maintaining the manual and computerized files

· Composing memos, reports and correspondence;

· Manage all incoming and outgoing correspondences

· Maintenance of all office files and documents in good organization.

· Perform general clerical duties to include, but not limited to photocopying, faxing, mailing and filing

· Translate documents whenever necessary

· Receive incoming documents, parcels and distribute them to the concerned personnel, departments.
Receive outgoing documents, parcels and send them to intended locations using the appropriate methods of dispatches.

· Managing the calendar to ensure that meetings, deadlines and other scheduled commitments are met.

Skills

· College Graduate in any field

· 4 to 5 years experience as executive secretary

· Excellent written and spoken communication skills in English & Arabic

· Computer literate in all Ms Office software

· Able to work under pressure and deadlines.

· Patient, supportive and team worker.

· Attention to detail, excellent organizational skills, time management and discretion with confidential information.