Head Of Contracts Department
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الوصف الوظيفي Responsible for procurement of goods or services for Clients infrastructure projects in Qatar • Ensure that Clients secures the best deals for materials and services obtained • Manage and prepare project related contracts ensuring alignment with respective project’s needs Roles & responsibilities Tendering • Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfil the needs at Clients , including consultant/contractor/construction materials etc. • Implement standardized tendering methods for project procurement; using standard templates, tools and documents that facilitate tender preparation • Assist in maintaining accurate vendor database (contractors, suppliers, consultants); ensure database reflects latest information on pricing, delivery time and resources • Manage end-to-end RFP process from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award - Prepare invitation letter in case of pre-qualification and/or shortlisting for tender issues with our Client’s - Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work - Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with our Client objectives; draft contract agreements with the most compatible legal and commercial terms - Issue documents/contracts for review by Manager, C&P;Infrastructure Projects - Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement • Recommend vendors based on bids along with vendor scorecards - Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards - Collect feedback from relevant departments on supplier / service performance • Assist in negotiation with contractors to ensure highest quality service at the most effective price Contract processes • Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant; and prepare submission together with requesting department to Tenders Committee for approval • Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments • Coordinate supplier/contractor payments with Finance/Accounting department • Undertake contract related processes and monitor contract progress Control mechanisms • Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract • Take actions/escalate when the contract is not being adhered to • Review disputes with contractors related to project procurement/contracts • Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g., Legal, Finance, etc.) as needed for proper dispute management Data and reporting • Ensure maintenance and update of data such as information about contractor’s prices and receipts and records of purchased goods • Update data such as changes in information about suppliers products and prices • Develop reports on project procurement functions Other duties • Assist in the preparation of timely and accurate MIS statements and reports • Perform other contract-related duties and responsibilities as needed • Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance المهارات • Assist in the preparation of timely and accurate MIS statements and reports • Perform other contract-related duties and responsibilities as needed • Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance تفاصيل الوظيفة https://www.bayt.com/ar/qatar/jobs/head-of-contracts-department-4688370/ |
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