IT Department Coordinator
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الوصف الوظيفي Secretary Duties and Responsibilities Greet visitors of IT Department or for Director of IT and direct them to the appropriate person or department Respond to calls, emails, and routine letters, direct inquiries to the appropriate person Manage schedules and calendars of IT Director and the IT Department employees Arrange, coordinate, and schedule meetings; prepare meeting documents, MOM etc Coordinate conferences; complete conference registrations for company employees Complete travel forms and make travel Maintain content management system Maintain budget and purchase supplies for the office; track inventory of office supplies Write and distribute routine correspondence and reports Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy and recommend revisions as needed Compile data and prepare report Conduct internet searches to find needed information Mail letters, newsletters, promotional materials, and other items as directed Develop and maintain a filing system for paper and electronic copies of documents Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential Operate and maintain standard office equipment such as computers, printers, copiers, and fax machines Use a computer for online communication, spreadsheets, word processing, database management, and other software applications Learn new technologies as they are adopted Read secretarial publications and attend workshops to improve skills over time Fulfill other secretarial duties as needed Work Conditions On-call availability for 24/7. Sitting for extended periods of time. Additional Coordinator responsibilities The Coordinator is responsible for providing secretarial, clerical and administrative support to PMO in order to ensure that services are provided from Project Management Office is in an effective and efficient manner. Apart from here PMO objectives She shall handle the SLA Agreements and coordinate SLA Technical Helpdesk Calls with external parties who all are in Agreement with the organization. المهارات As an IT Department Coordinator, you will help ensure that the IT Department/Directors office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manner of inquiries and requests. Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision. Position Requirements University degree in the field of computer science and Minimum 3 years equivalent work experience. PMP or Prince Certified Preferred Expert in EPM and MS Project Must have basic knowledge of current technologies available in the IT world Experience and/or knowledge of various networking systems concepts including email, firewall, client-servers, network, security, network protocols, etc Basic knowledge on Office Administration. Good Documentation or technical writing skills Previous experience with computer and printer maintenance and repair is added advantage. Work independently and assist with multiple projects, priorities, and locations. Work under pressure with interruptions and challenging deadlines. Willingness to work with many different people. Ability to be courteous and helpful. Must show aptitude and desire to learn new skills on the job. Must demonstrate creativity and good design skills for different publications. Be able to communicate clearly and precisely, both orally and in writing. Work as a team member and to promote a positive work environment. Physical ability to perform essential job functions Able to adapt to change and meet deadlines. experience with Microsoft products like Exchange, Active Directory, Server platforms will be added advantage Technical writing experience. Comprehend and apply technical information and present technical information to the general public in a non-technical manner. Deal effectively and tactfully with upset end users. Good troubleshooting skills using logic and common sense. Excellent written and oral proficiency in Arabic and English languages are mandatory Should possess expert exposure in MS Project Server (EPM) & MS Project. Should available or willing to perform additional secretarial jobs as mentioned below in absence of IT Department Coordinator. Personal Attributes Effective interpersonal skills and relationship building skills. Strong written and oral communication skills. Ability to present ideas in user-friendly language. Self-motivated and directed. Keen attention to detail. Analytical and problem-solving abilities. Ability to effectively prioritize and execute tasks in a high-pressure environment. Ability to work in a team-oriented, collaborative environment Strong customer-service orientation. Professional demeanor and attitude Trustworthy, able to respect confidentiality Familiarity with office organization techniques Capable of multitasking; strong time management Well-organized, detail-oriented Excellent writing ability in English and Arabic Excellent verbal communication in English and Arabic Excellent translation ability in English and Arabic Proficient with computers, especially in MS Office Tools and excellent typing skills تفاصيل الوظيفة https://www.bayt.com/ar/qatar/jobs/it-department-coordinator-4661530/ |
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