Purpose of the Job
Maintain financial accountability for all project related expenses, ensure budgets are adhered to, and act as the liaison between the project management staff and the Regional Finance Manager and Singapore Finance department.
Principle Accountabilities
1. Assist the Finance Manager and Project / Regional Business Development Manager to support the accounting and financial tasks of the program.
2. Administer the day-to-day financial requirements of the assigned project which includes assisting in the invoicing cycle, program costs tracking, operational expenses, office expenses, payroll, cash counts, cash management, etc.
3. Maintain good Accounts Receivable Management by increasing collection rate, and reducing number of days of receivable turnover.
4. Assist with the tracking of inventory and with the updating of the inventory list.
5. Maintain updated listing of Fixed Assets that the Company owns on site.
6. Maintain good Costs Management by enforcing the company policies and procedures that governs spending and monitoring of budget against actual costs.
7. Monitor Payables owed by the Company ensuring the list is updated and provided with accurate due dates and payment status according to creditor’s term.
8. Maintain good record management from creation, classification, and retention based on Company policy.
9. Record and reconcile advances, expenditures, and liabilities.
10. Preparing applicable local payroll and taxes.
11. Preparation and submission of all required administrative and financial reports to management, including: local staff contracts, casual labor contracts, service contracts, preferred and/or sole source supplier contracts, PR/POs, etc.
12. Assist in monitoring the cash flows of the projects and the office.
13. Maintain proper receipts for all transactions and preparation of monthly financial reports for the Finance Manager and Singapore Finance Team to compile and consolidate the data for monthly financial reporting and invoicing.
14. Establish and maintaining effective working relationships with local authorities, contractors, businesses, landlords and service providers.
Challenges
• Able to work under pressure and to strict deadlines
• Able and willing to work a six day work week if required
Knowledge and Experience
• Bachelor’s degree in Accountancy or related discipline essential
• A minimum of 3 years professional experience in finance, auditing or accounting positions
• Strong commercial awareness and possess excellent interpersonal skills
• Experience working with Oil and Gas Exploration Companies and Donor Agencies is advantageous
• Excellent inter-personal and English writing communication skills
• Possess a strong service orientation
• Ability to work with minimum supervision in a multi-cultural environment
• Good command of the English and Arabic language (reading, writing, and speaking) is essential
• Extensive knowledge of MS Excel spreadsheets, MS Word and QuickBooks is a must.
• Strong Journal and General Ledger skills.
Travel Requirements
Travel within Mali to different project sites will be required.
Travel to other CADG African locations could be required e.g. Somalia, Niger, CAR.
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