Admin Officer

Administration:

Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Planning and coordinating administrative procedures and systems and devising ways to streamline processes
Manage schedules and deadlines (for driver & maintenance work)
Checking company cars (maintenance & other)
Checking staff accommodation
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Ensure operations adhere to policies and regulations
Type correspondence, reports and other documents
Prepares all outgoing company letters to external parties
In charge of all company internal & external documents
Building relationship with EIA Administration & EIA security
Supervise & Maintain office files
Open and distribute the mail
Maintain confidential records and files
Research and assist with the preparation of policies and procedures
Direct calls and respond to inquiries (Tanseeq phone)
Provide general administrative support including mailing, scanning, faxing and copying to management
Supervise & maintain electronic and hard copy filing system
Assist in resolving any administrative problems
Maintain office supplies for department
Scheduling & planning lawyer daily tasks
Updating/supervising companies expiry sheets
Submit weekly report (or daily report if required)
Perform other duties as assigned by line manager