Senior Accounts Payable Specialist
ABOUT NEW SOLUTIONS
Selected as the #1 Best Nonprofit to Work for in 2024 by The NonProfit Times, NEW Solutions helps federal government agencies to accomplish their mission by providing skilled and experienced workers in professional, administrative, technical and scientific positions.
JOB SUMMARY
Provides support for the full accounts’ payable life cycle, ensuring payments to vendors, enrollees, and staff are processed in an accurate and timely manner. Participates in cash management functions. Ensures all accounts payable records are maintained in accordance with applicable laws and regulations. Provides training and mentorship to new and existing members of the Accounts Payable team and assist with questions regarding company policy and procedure. Works in partnership and joint accountability with other team members to achieve the mission, goals, and core values of teamwork, customer service commitment, and professional competency.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Reviews incoming invoices and travel reimbursement and advance reports for validity, compliance with Program regulations, compliance with company policy, accuracy in computations, and completeness of required documentation. Ensures proper approvals are obtained for all invoices before entering them into the accounting system. Enters invoices and travel reimbursement and advance reports into the accounting system in a timely manner. Determines proper general ledger coding and cost allocation based on the nature of the invoice/travel reports. Research missing routine invoices to ensure the completeness of accounts payable.
• Directs drawdown process to ensure timely disbursement of funds in accordance with company and grant policy, ensuring the payments are aligned with each funder’s drawdown schedule. Ensures all transactions to be paid are entered into the accounting system to allow payments to be processed in a timely manner. Ensures that all payments included in the drawdown are disbursed within 3 to 5 business days following the draw of funds. Ensures the timely disbursement of funds to minimize the time elapsing between the transfer of funds from the US Treasury and disbursement by the organization for immediate and allowable cash needs either manual, ACH, or direct deposit by obtaining required authorized signatures and providing relevant supporting documentation.
• Manages the month-end Accounts Payable close through ensuring that all invoices, travel reimbursement and advance requests, and American Express transaction receipts are appropriately received and entered in the accounting system by the published closing deadline, researching, and following-up on missing invoices; recommends accruals in cases where invoices were not received/entered to ensure the completeness and accuracy of the Accounts Payable monthly close.
• Provides training and mentorship to new and existing members of the Accounts Payable team and assists with questions regarding company policy and procedure. Provides high level of customer service to enrollees, staff, and vendors through assistance with questions regarding accounts payable and travel reimbursement policies by email and by phone.
• Contributes to the development, improvement, and maintenance of company Travel and Accounts Payable policies and procedures through participating in team working sessions to periodically review and update policies.
• Files voucher packages along with a copy of the ACH disbursement or paper check in appropriate SharePoint location ensuring the documentation is complete and properly approved. Assists with requests for documentation as requested to support the monthly accounting close, annual financial statement audit, and general inquiry by accounting staff and auditors.
• Ensures all American Express Corporate card transactions are processed timely and coordinates running the payments and paying the invoice when due. Ensures the annual 1099 tax filings are accurately prepared and filed timely.
Qualifications And Skills:
• Ability to communicate effectively in person, by phone, and by email with individuals of all levels including enrollees, field and headquarters staff.
• Proficient in Microsoft Office Suite applications including Excel.
• Ability to handle a diversity of assignments and to work well under pressure.
• Good problem solving, analytical, attention to detail, and organizational skills.
• Ability to work thoroughly and accurately with figures and the application of policies.
The requirements listed above are representative of the knowledge, skills, and/or abilities required.
Education and Experience
• Associate’s Degree
• 5 - 7 Years
Education and experience requirements may be substituted on a year-for-year basis by relevant, demonstrated, progressive, and directly-related education/work experience.
Physical Requirements
Physical requirements include the dexterity to reach, stand, climb, move, finger keyboards, lift light loads, and the ability to also function in a stationary position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
APPLY HERE
https://gulfcareerhunt.com/senior-accounts-payable-specialist-remote-location/
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