HR and Onboarding Administrator (UAE National)
Make a difference every day
The Job Opportunity
The HR and On-boarding Administrator is primarily responsible to assist with the efficient and effective HR related administration of the HR Shared Services and on-boarding new joiners. This role will also require regular follow-ups and coordination with internal stakeholders to ensure adherence to governance and control around administration and On-boarding processes.
Key accountabilities
* Co-ordinate with recruitment teams and candidates for smooth on-boarding and ensure required approvals and documents are in place before new joiners are on-boarded
* Prepare new employee files, ensuring they contain all relevant and required forms and scan all documents uploading them onto the shared drive
* Responsible to co-ordinate with E&Y;for employee?s tax briefing and ensure employee?s tax liability status is confirmed before joining
* Responsible to ensure all the information required from a system perspective is captured, follow up on missing information and send SAP hiring request
* Coordinate with travel desk to arrange mobilisation flights and hotel accommodation
* Co-ordinate with PROs and candidates to arrange labour approval and visas as per the UAE labour law
* Maintain a tracker for new joiners to ensure required documents are collected within defined timelines and the escalation process is followed regularly to notify recruitment of updates
* Coordinates hiring communications for candidates to be offered ensuring candidates receive their contracts and offer letters, complete and send forms and are aware of requirements for visa preparation process
* Raise and manage Purchase Order numbers for the HR Shared Services team
* Assists the HR Shared Services teams with administration based tasks, such as distribution of medical insurance cards, data gathering, data validation, data entry, scanning, printing, expense submission etc.
* Work in partnership with HR colleagues to assist in the organization, monitoring and execution of HR Shared Services related administration to enable the provision of a professional service
* Develop an effective working relationship with other HR based departments to facilitate efficient processing of multi department dependant tasks
* Performance of other administration related duties as directed by the HR Shared Service management
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