الوصف الوظيفي
Reporting to the Business Services Leader. This role is responsible for:
Consistently provides facilities support to Cummins Arabia in the UAE to ensure facilities are well maintained, repairs and improvements are undertaken proactively, and internal stakeholders (facility users) are well informed and satisfied.
Supervises skilled tradesmen, vendors, and contractors in a facility.
Manages small portions of well-defined projects.
Provides administrative and logistics support to facilities team.
Ensures that all reported facility jobs are completed on time, within budget, as per customer’s satisfaction - updates and maintains FM action logs, defines scope of work with suppliers, negotiates, reviews method statement and risk assessment to ensure works are executed safely, raises purchases orders and gets them approved as per DOA’s, obtains invoices, coordinates with AP Team and Supplier to ensure timely payment
Supports planning and implementation of facilities improvements and initiatives, Participates in environmental /energy saving initiatives
Promotes safety culture amongst facilities contractors and facilities extended team by Conducts HSE induction, does JSA for facility works
Maintains all facilities records - FM action logs, supplier performance log, maintenance and repair records, supplier database, various trackers, cost sheets, PO’s, quotes, invoices, MS, MSDS, RA, work permits, attendance sheets, check lists, etc. Completes vendor qualification and Movex registration
Supports with overseeing soft services of IFM contract: daily operations, periodical services at all UAE facilities, performance of cleaners and OA’s, providing input for IFM supplier’s performance review, devising/ approving daily schedules and check lists based on operational requirements and facilities standards.
Ensures that the established schedules and checklists are implemented and followed through or updated as required with regards to cleaning services.
Coordinates office moves
Liaises with FM suppliers, IFM service provider and their subcontractors, security team on a daily basis
Monthly visits to branches to review outstanding facility jobs with branch operations, and to inspect facilities.
Quarterly Environmental Reporting with Admin Assistant (waste disposal)
Provides input for Monthly Facilities Report - consumables costs, IFM supplier’s KPIs
Other duties as assigned by Facilities Manager
المهارات
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Supplier/Vendor/Contractor Management and Communication - Identifies, engages and manages Suppliers/Vendors/Contractors and tracks the status of their deliverables. Overcomes obstacles and resistance among suppliers.
Schedule Management - Develops and follows execution schedule.
Customer Support Excellence – proactively anticipates facility customer needs, suggests improvements, and regularly updates customers of anticipated facility works and facilities work progress. Builds strong customer relationships and delivers customer-centric solutions.
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Facilities Maintenance - Assesses the condition of the facility including its systems, structure, interiors, exteriors and grounds; manages facility operations and maintenance activities; develops and operates asset management systems for Preventative Maintenance that uses criticality analysis, predictive tools and prioritization.
Document management and retention
تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة الهندسة
طبيعة عمل الشركة صاحب عمل (القطاع العام)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني مبتدئ الخبرة
عدد سنوات الخبرة الحد الأدنى: 2 الحد الأقصى: 5
منطقة الإقامة الإمارات العربية المتحدة
الشهادة بكالوريوس/ دبلوم عالي
التعليم
Business Administration
*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/uae/jobs/facilities-coordinator-3842115/
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