الوصف الوظيفي
OFFICE MANAGER – REAL ESTATE
Dubai
GeneralDuties
1. Answer telephones and take messages
2. Welcome guests and offer drinks to office visitors
3. Operate scanners and photocopiers
4.Create documents,spreadsheets of lead allocations and listing allocations
5.Answer routine inquiries from clients,agents and brokers
6. Provide clerical support to agents and brokers during the sales process. This involves photocopying sales documents, populating forms and creating receipts and revising contracts
7. Populate the CRM system with new listings and updates to property listings – ensure no duplications and manage the publication of property adverts
8. Create an alarm in CRM to pop up 14 weeks before the renewal of each rental contract to remind the agent to tell the tenant to renew or give notice tothe landlord
9. Update the database daily with new listings,price change set according to directions from the agents – if an agent lists a property and details are missing, the Admin Assistant must chase the agent until populated
Marketing
1. Real estate administrative assistants perform marketing tasks to help sell homes and fill vacant rental properties. These tasks include:
2. Creating advertisements on Property Finder,Bayut and Dubizzle
3. Posting photos and videos of available properties on socialmedia and the website when requested
4. Producing brochures and flyers to introduce new agents, for hot properties,open houses,new project launches and relocation agents
5. Planning open house events,including:
6. Sunday: clean open house boards and replace12-4pm paper stickers
7. Tuesday: create flyer to post on sm and website
8. Thursday: change all adverts online and create OH list of properties for agents to refer to and update boardlist
9.Continue to send sms messages to clients when MC is not in the office
GeneralDuties
Real estate administrative perform general office duties.
1. Answer telephones and take messages
2. Welcome guests and offer drinks to office visitors
3. Operatescannersandphotocopiers
4. Manage the website content including off plan pictures, payment plans, videos and descriptions – liaise with developers to source quality visuals
5. Manage stationary orders including business cards, folders, advertising boards
6. Send 30 SMS messages daily to clientele to request properties
7. Manage the company safe and the contents – collect payments from agents via cheques and issue receipts
8. Assist agents with paperwork whenever required including receipts and invoices etc.
9. Manage sales and rentals files to ensure all paperwork is complete before payment is issued. Chase agents to ensure paperwork is filed if items are missing
10. Source office suppliers for medical insurance, annual leave planners, maps stationary etc
11. Manage the company accounts via the Xero Accounting system
12. Manage the company HR records and documents via the Beneple system
13. Co-ordinate with the company PRO to finalise visas and labour cards
14. Log and remind the payee regarding office invoices including DU, DEWA, mobiles, ETISALAT, Cleaning contractors,
15. Manage incoming leads and direct who is due for the next lead that comes into the office via an organized rota system
16. Manage incoming listings and direct who is due for the next lead that comes into the office via an organized rota system
17. Manage landlord rental payments
18. Manage files and information storage systems
19. Compile weekly and monthly leads and listings reports for the directors
20. Manage the Marketing Coordinator
المهارات
RequiredSkills
Excellent computer skills are essential in this position, use word processing programs,MYCRM, spreadsheets, presentation software and graphic design programs.
Because this position may require the creation of brochures or flyers to showcase available properties, good writing skills are also important.
A real estate administrative assistant should also have strong organizational skills to manage time effectively according to work load.
Excellent computer skills are essential in this position, as real estate Administration Co-ordinators use MYCRM, word processing programs, spreadsheets, Beneple HR database, Xero VAT accounting program.
تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة العقارات
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
الرقم المرجعي للوظيفة JB3801547
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 3 الحد الأقصى: 5
منطقة الإقامة الإمارات العربية المتحدة
https://www.bayt.com/ar/uae/jobs/office-manager-real-estate-3801547/
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