Administrative Supervisor (UAE Nationals)

الوصف الوظيفي
What do we offer?
With over 16 million pumps produced each year and over 19,000 employees in more than 56 countries, Grundfos is today the world’s leading manufacturer of pumps and pumping systems. Grundfos’ products satisfy the markets’ needs for effective, reliable and high-efficient solutions.
Grundfos in Dubai is currently looking for the right candidate to lead and supervise the admin team located across the Middle East area.
Grundfos can offer the right candidate excellent opportunities and challenges for personal and career development with an attractive benefits package and the chance to be part of a multicultural and dynamic team.
What is the job about?
As an Administrative Supervisor, you will be responsible for the overall administrative functions of the organization and oversee the support of executives, as well.
The responsibilities of this position include, but are not limited, to the below:
Supervising the Admin team

Responsible for the distribution of workload and tasks among the admin team and office assistants.

Responsible for the performance and development of team members

Taking over tasks of other team members when they go on leave

Management of administration
Guidance on local processes and procedures

Evaluate and develop local admin practices, policies and procedures

Travel Management process owner

Over all in charge of all JAFZA/EZW related transactions (admin/commercial)

Responsible for company leased vehicles (ordering, monitoring and payments)

Responsible for maintaining employee database and files

Monthly payroll preparation and processing for the companies in the area

Local HR Self Service System owner

Leave administration

Master data responsible for the Middle East

Administration of benefits such as the below:
Medical – renewal negotiations and framework

Company credit cards

Long service

Learning & Development admin support:
Registration of external training in the global system

Follow up, update and ensure accuracy of employee training records in the global system

Local training coordinator

Global Mobility administrator
Local network for Group Global mobility

Overseeing/coordinating Immigration, relocation, accommodation & utilities, vehicles, legal permits, other settling down activities

Onboarding of new colleagues – ensuring all practicalities such as desks, assets etc are in place

Responsible for facilitating Admin process audits; ensuring quality/ISO compliance across all Admin processes

Handling the exit of employees – preparing end of service calculation, clearances and visa cancellation

المهارات
What do you need to apply?
To be considered for this position you should have the following:

Bachelor’s degree holder in any discipline with 4-5 years, or High School/Diploma Holder in any discipline with minimum of 6-7 years, of relevant experience in a similar role.

Preferably experienced in processing visas and licenses in Jebel Ali Free Zone.

Experience driving the execution of processes.

Ability to lead a department, processes or project.

Strong ability to lead and/or influence others.

Strong knowledge of best practices and relevant systems within a similar segment/function.

Must have a keen eye for detail.

Comfortable handling confidential documents and information.

Must know how to use advanced functions of MS Excel and Word

Must have the ability to work under pressure. Should be pro-active and responsible.

Customer Service Oriented

Must be a good communicator; and have excellent written and verbal communication skills.

Must have the ability to listen and demonstrate good command of English both spoken and written.

تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة التصنيع والإنتاج
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
الرقم المرجعي للوظيفة JB3780915
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 4 الحد الأقصى: 7
منطقة الإقامة الإمارات العربية المتحدة
الجنسية الإمارات العربية المتحدة

https://www.bayt.com/ar/uae/jobs/administrative-supervisor-uae-nationals-3780915/