To ensure that the general administrative aspects of the assigned contract/department are administered in an effective, efficient and professional manner enshrining the best practical performance to the complete satisfaction of all the direct and indirect clients.
KEY ACCOUNTABILITIES :
Description
To provide administrative and clerical support as required, for the assigned contracts/department including composing and editing correspondence as directed and to carry out the administrative routine works
Monitoring & reporting daily staff attendances records. Update reporting Manager with staff absents, sick & late reporting on or before 09:00 hrs. of each day.
Preparation of SRF & ITF and submission for approvals
Overall responsibility of staff appraisal process in every year for the assigned contracts/department as required
Production of the periodic progress reports as required by the Contract Manager / Operations Manager.
Prepare annual leave schedules for all the departments and monitor staff leave utilisation against the schedule.
Total staff leave administration of assigned contracts/department that includes annual, local, medical, emergency, absent etc.
Maintain vehicle inventory for assigned contracts/department
Total Administration of overtime recording & approval system
Liaison & Administration of staff recruitment, induction, training, disciplinary, termination, official travel process etc.
Issuance of uniforms, tools, stationary, grocery items, Telephones, IT related items, office equipment, furniture for the assigned contracts/department etc.
Maintain tools and equipment inventory for all departments and individual staff tools as applicable
Preparation of monthly staff cost centre allocation reports as required
Liaise with HR, Finance, and HSEQ related activities.
Liaise with contractors, suppliers and service providers as required.
Carryout any other related jobs assigned time to time by reporting Manager
Performance Indicators
On time completion of days’ work and update reporting Manager if anything is pending till next day
100% compliance daily basis
100% compliance on daily basis
Submission of all appraisals on or before 31st January of every year
Adherence to given time line by reporting Manager
Completion on or before 20th December of every year
Monthly summary update report to reporting Manager on or before 10th of every month
Quarterly summary update report to reporting Manager
Submission of OT approved OT records to HR on or before 15th of every month
100% Compliance with People manual
100% Compliance with company approval process
Half Yearly summary update report to reporting Manager
Submission of reports on or before 10th of every month to HR & Finance
Company procedures
Company procedures
Company procedures
JOB CONTEXT :
A. Working area: Office Field
B. Does the Job involve travelling: Yes NO
If yes, state the area and frequency: Area : Within business area Frequency : Daily/Weekly
C. Use of tools and equipment’s required for job performance:
1. Computers : MS Office Package , Maximo system , ISO System
2. Office Equipment’s : Scanner , Printer , Finger print Time and Attendance
3. Technical Instruments : No
4. Light & or Heavy mechanical equipment’s/vehicles: Yes
5. Machines :
COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal:
All operational Staffs including managers and engineers.
All internal departments
External:
Clients, suppliers, contractors
https://www.naukrigulf.com/contract-administrator-jobs-in-uae-in-imdaad-llc-3-to-5-years-jid-190420000007
نسخة للطباعة 
ابلغ عن اعلان مخالف