الوصف الوظيفي
Managing office supplies stock and placing orders.
Preparing regular financial and administrative reports
Administration of company databases
Liaison with DHA - applying for primary approval of new pharmacies and its follow up,
Liaison with Etisalat – Scheduled Payments
Liaison with various Free Zone Authorities - for Approvals and commercial licensing and coordination with PR
Liaison with landlords office- for timely renewal of tenancy contracts, payments, approvals, All maintenance– AC, Electrical, Civil, Carpentry, plumbing, glass, signage, electrical equipment’s - coordination and execution,
Fire and Safety Maintenance- Maintenance of Fire Extinguisher – as per civil defense every six months it should be
Various Contracts- Pest control requirement , Waste Management Contract, Air Freshener, Sanitizer & Tissue Dispenser, Drinking Water
Calibrations for equipment’s and devises – Refrigerators, and thermo hygrometers,
Coordinating with accounts- for the Utility payments, payment of contractor, landlord, maintenance, suppliers, printing, purchases etc.
Vehicle Purchase- Supply van with refrigeration and Bikes for Medicina Group
Insurance and its renewals- Property Insurance , Malpractice Insurance ,Motor Insurance –
Vehicle Maintenance matters– bikes
Utility Bills – Etisalat, Du, ADDC, DEWA, SEWA ,FEWA and various chilled water payments,
Arranging the pharmacy for final inspection- for Health Authority by meeting all the criteria
Purchase of all materials - promotion materials, carry bags, lab coats, printing of flayer, flags & Business cards, wooden stands, stamp, stationaries, general cleaning materials, office furniture’s, control medicine box, thermo-hygro meters, de humidifier, first aid boxes, water dispenser, refrigerator, Curtains,,,etc
License Renewals - Monitoring and coordinating with PRO’s for timely renewal of tenancy contract, trade license, health authority license etc.
Coordination with PRO -for any statutory compliance and licensing.
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Schedule in-house and external events
المهارات
Proven work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
A minimum of a university degree (or its equivalent), preferably in an Arts or Social Science major.
At least two (2) years’ experience in a similar role.
Excellent organisational skills, including ability to manage own time and meet deadlines.
Excellent numeracy, written and spoken communication skills.
Ability to organise and maintain effective electronic and manual filing systems.
Residence Location - Dubai / AbuDhabi
تفاصيل الوظيفة
منطقة الوظيفة أبوظبي, الإمارات العربية المتحدة
قطاع الشركة الأدوية; البيع بالتجزئة/البيع بالجملة
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
الرقم المرجعي للوظيفة JB3843960
المرشح المفضل
المستوى المهني مبتدئ الخبرة
عدد سنوات الخبرة الحد الأدنى: 2 الحد الأقصى: 4
منطقة الإقامة الإمارات العربية المتحدة
الجنسية الأردن; الإمارات العربية المتحدة; البحرين; الجزائر; السودان; الصومال; العراق; الكويت; المغرب; المملكة العربية السعودية; الهند; اليمن; تونس; جزر القمر; جيبوتى; سورية; عمان; فلسطين; قطر; لبنان; ليبيا; مصر; موريتانيا
الشهادة بكالوريوس/ دبلوم عالي
https://www.bayt.com/ar/uae/jobs/administrative-officer-3843960/
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