TrackMe seeks a highly motivated, detail-oriented, self-starter to join our Giza, Egypt staff Executive Office Manager.
In this role you will have the opportunity to apply your knowledge of Organize and supervise all of the administrative activities that facilitate the smooth running for Digital Media intelligence Company.
The office manager carries out a range of management, administrative and HR, depending on the needs.
The work may vary from running the administrative side of a small employer’s business as a sole administrator to overseeing the office work of numerous staff reported to top management.
Typical daily work activities
Using a range of business software, including Email, MS Office, CRM and ERP.
Recording office expenditure and managing the agency flow of day working hours.
Organizing the office layout and maintaining supplies of stationary budget and equipment.
Developing the attendance system and manage stuff management.
Organizing and chairing meetings with agency staff, suppliers, and clients, this may include typing weekly agenda and taking minutes of meetings.
Overseeing the recruitment of new staff, filtering resumes and booking appointments with management.
Ensuring adequate staff levels to cover for absences and peaks and annual leaves revised and approved by department head.
Carrying out staff appraisals and managing performance.
Delegating work to staff and managing their workload and output.
Assist in promoting staff development.
Implementing and promoting equality and diversity policy for all stuff.
Writing reports for senior management on weekly, monthly, quarterly and annually and delivering Company presentations.
Responding to Management enquiries, requests, meeting calendars.
Demonstrates eagerness and pro-activity on the business.
Account management Knowledge
Day-to-Day Statues report to be updated and approved by the business development head.
Be willing to know pitch process to support management
Develop an understanding of the Field operation process including the market research, company daily reporting system with all internal communication channels
Setting all forms and layout s for internal communication between departments.
Keep an eye on overall office layout and performance.
Keep and maintain clear records for the smooth operation of the client management
Be a housekeeper of executional work; ensure accuracy and timely delivery on each simple project.
Be resourceful in finding information and help.
Maintain a high level of integrity on deadlines.
QUALIFICATIONS
Skills required
BA holder in Mass communication, or Business Administration
Advertising Agency Experience is a plus
Fluent in English, written and spoken.
Time management is the key of succeeding
Strong presentation skills
Professional and toughness is key of succeeding
Strong internet user and finding resources needed
Personal Skills
Analytical.
Broad-minded
Practical and systematic
Clear communication and troubleshooter
Socially interactive
Day To Day operation:
This position must be flexible on timings
Working hours from 09:30 am till 06:30 pm Sunday Thursday
Break time: One hour lunch break
Day Off: Friday & Saturday [Might be working on Saturday s]
Dress Code: Smart Casual
Monthly Salary: 2000/2500 EGY
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