■Duties & Responsibilities:
Using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases;
devising and maintaining office systems.
- Using content management systems to maintain and update websites and internal databases.
- Organizing and storing paperwork, documents and computer-based information.
•Performs a variety of administrative tasks for the supervisor including organizing an appointment calendar, screening visitors and telephone calls, making travel arrangements, answering routine correspondence, accumulating information for reply to requests by correspondence and/or telephone.
•Takes dictation of a confidential and technical nature from the supervisor or transcribes dictation from a transcribing machine.
•Types correspondence, reports, forms, contracts, bulletins, and other documents and related office material which may require a familiarity with specialized terminology business, finance, legal…etc..
•Independently composes and types correspondence for the General Manager’s signature from general instruction or marginal notes.
•Supervises the clerical operation of the office; directs the clerical staff if any on departmental or divisional policies and procedures.
•Gathers and computes information for the G.M on special assignments, regular reports, budgets or speeches.
•Schedules conferences and meetings; contacts individuals to participate, assuring convenient time for all those involved or arranges time changes convenient to all participants,
•Arranges meeting facilities; takes minutes of meetings and transcribes minutes and assures appropriate distribution of copies.
•Maintains and organizes the office files; assures that proper security measures are followed concerning confidential files and materials;
Skills
-Minimum 1 year working experience.
- Excellent communication skills both in Arabic and English. .
- Good interpersonal skills with people in a manner which reflects sensitivity, tact, and professionalism.
- Time management skills
-Very Good Administrative and communication skills.
-Self motivated and enthusiastic.
-Presentable and highly organized
-Excellent typing and writing skills (draft letters, minutes, reports, job advertisements etc. ) .
-Effective administrative skills, with a keen eye for detail and accuracy.
-Ability to produce results under strict / short deadlines.
-Friendly and able to work with varying types and levels of people.
-High level of proficiency in E-mails, Internet, MS Word, Access, Excel, Power Point.
• Knowledge of modern office procedures, practices, and equipment.
• Knowledge of Company regulations, and procedures.
• Ability to maintain detailed records according to a prescribed format.
• Ability to retrieve and utilize information from multiple sources to complete assignments.
• Ability to compose correspondence dealing with routine inquiries regarding the services or procedures of the organizational
Education
Graduation from University in the field of Business Administration or related field.
Must Send your recently photo in the CV
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