Executive Secretary & projects coordinator

Candidate should be able to handle a wide range of administrative related tasks independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Main Job Tasks and Responsibilities

Effectively use Excel in a advance level
Able to create project calendar with progress control monitor reporting
Communicate and handle electronic communications on behalf of the Partners
Implement and maintain office systems.
Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
Assist Partners with preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
Organize and coordinate business meetings and appointments.
Education and Experience
B.Sc. for relevant qualification.
1-2 yrs experience contracting/projects and trading field.
Knowledge and experience in MS office
Knowledge of administrative procedures
Knowledge of business principles
very good in spelling, punctuation, grammar and other English language skills
Verbal and Written Communication Skills
Attention to detail and accuracy
Planning and organizing
Reliability and Stress tolerance
Team work