operation officer

o Coordinate marine operations which include but are not limited to, vessel port operations, offshore operations, crew changes and husbandry matters as required.

o Act as the main point of contact for the Principal, the Master, the crew the Port Authority and suppliers for Marine operations, port stevedores and other stake Holders.

o Plan ports calls based on the instructions received from their manager, Principals’ voyage orders and/or standing instructions, berth availability, cargo availability and Nomination Key and port conditions, weather forecast .

o Assign boarding agent to attend the operation and ensure they are adequately prepared and ensure they prepare the documentation required by the port authorities, customs immigration, stevedores/terminal etc.,

o Coordinate and arrange supplies and services from third parties including arranging permits and passes where required.

o Arrange and coordinate crew / personnel movement as well as Hotel Booking basis on client approval.

o Assist in collecting marketing intelligent data as per requirement by Regional office or principals.

o Provide daily updates to the Principal and all other interested parties.

o Timely update of arrival/berthing/sailing/close estimate and check list through youriss POP 1 system as per KPI.

o Ensure that all paper documents are correctly filed as per VFQA requirement check list.

o Follow up all vendors, 3rd party invoices and prepare Vessel Disbursement Checklist.

o Coordinate with accounts for Final Disbursement Account and ensure its dispatched to principal within KPI time limit and customer time bar. 

o Prepare quotations as required.

o Prepare and compile ISO / QHSSE reports.

o Carry out other tasks as requested from time to time by their manager.