Head of Project Procurement
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الوصف الوظيفي Management Responsibilities Strategy Development, Planning and/ or Contribution ▪ Manage the development and implementation of the divisional strategy ensuring alignment to GoA’s vision, mission, and corporate objectives ▪Proactively monitor and measure the implementation of the divisional strategy and related strategic plan ensuring that variances are addressed in a timely manner ▪Ensure the provision of subject matter expertise for the assigned domain and provide counsel to GoA’s leadership on all related areas to facilitate the achievement of the divisional strategic plan and GoA’s strategy People Management ▪ Manage the achievement of divisional objectives through effective leadership and by managing the setting of individual objectives, monitoring and measuring performance, and developing and motivating the team to maximize performance ▪ Lead the talent development initiatives, collaborating with departmental experts and thereby ensuring the availability of talent to fit the business requirements Budgeting and Financial Performance ▪ Manage the consolidation and recommend the divisional budget and monitor financial performance versus the budget to identify any variances or performance improvement areas Change Management ▪ Lead the management of change through continuous improvement of divisional systems, processes and practices considering leading standards and changes in the business environment Reporting ▪ Ensure that all divisional reports are prepared timely and accurately and meet GoA’s requirements, policies, procedures, and quality standards Policies, Systems, Processes & Procedures ▪ Develop and lead the implementation of divisional policies, systems, processes, procedures, and controls so that all relevant procedural/ legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner. ▪ Monitor and measure adherence to divisional policies, systems, processes, and controls ensuring that variances are mitigated in a timely manner. Job-Specific Responsibilities ▪ Oversee development and implementation of technical procurement and tendering strategy, policies and procedures covering: - Design & construction procurement including but not limited to engineering, design, project management, contracting, etc. ensuring optimum protection of the organization’s business interests - Operations contracts including but not limited to facility management, private security, landscaping, cleaning, etc. ▪ Oversee all technical procurement end-to-end activities (from needs identification, tendering, selection, contracting, etc.) to ensure that GoA obtains the required services at the optimum cost and quality combination ▪ Ensure effective management of the tendering process with support from the relevant teams, including: - Pre-qualification of vendors - Preparing/ reviewing of scope of work, RFIs and RFPs in coordination with relevant departments - Managing communications with vendors, including RFIs, RFPs, clarification questions & replies, and collecting proposals - Supporting negotiations with vendors - Evaluating technical proposals, providing feedback and ensuring compliance with technical requirements - Communicating the outcome to relevant internal and external stakeholders ▪ Ensure, in coordination with the Legal Affairs & Compliance department that all procurement related processes, contracts and other documents are in line with the applicable legal framework as well as provide expert level advise to the procurement team and other involved stakeholders ▪ Ensure proper review of invoices for purchases to check for alignment with contractual agreements and submission to the Finance team for processing invoices and timely payment approval ▪ Oversee the contract development and administration process for procurement as per the specified requirements, including definition/ amendments of terms and conditions, extensions or terminations, contractual obligations of both parties as well as master purchase agreements (MPAs) - If required, report any issues or ambiguities in coordination with the Legal Affairs & Compliance department ▪ Ensure coordination with Legal & Compliance department on contracting strategies, formalization of contracts, and resolution of legal disputes (if required) ▪ Develop & maintain effective communication and relationships with key external/ internal entities relevant for technical procurement such as service providers, vendors, and key stakeholders, in order to ensure the services required by the third parties are delivered in the most effective manner and at the best value Ensure coordination with departments managers and staff to determine the method of purchasing and compile ratings, analyze results to develop the list of preferred suppliers for future use. Job Stakeholders (Relationship, Communication & Coordination) Internal Interacts with staff across the organization to provide guidance and solve escalated matters. Has frequent communications with the functional leadership to ensure cross-functional coordination and drive strategic initiatives: ▪ Design and Delivery divisions ▪ Development and Asset Management divisions ▪ Commercial divisions ▪ Legal Affairs & Compliance department ▪ Other divisions as required ▪ NEOM Entities External Has frequent communications with key stakeholders to ensure effective stakeholder management, negotiate and secure strategic deals and influence relationships impacting the overall business including: ▪ Third party contractors ▪ PMC ▪ Service providers Disclaimer: This list of responsibilities, accountabilities, requirements and working relationships (job stakeholders) is not exhaustive, and the employee may be required to perform other duties in line with business requirements and at the Organization’s discretion. المهارات Minimum Qualification: Bachelor’s degree in Business Administration, Finance, Economics, or related fields Skills: ▪ Contract Management ▪ Tendering, Purchasing & Bid Management ▪ Project management ▪ Budgeting and control ▪ Planning and organization ▪ Conflict resolution ▪ Negotiation ▪ Decision making and problem-solving ▪ Strong oral and written communications ▪ Strong leadership skills and an ability to connect with people to drive successful relationships ▪ A demonstrable track record of working at the highest standards and delivering outstanding results, including managing change and delivering on growth strategies ▪ Ability to work with key stakeholders, senior executives, management team and external partners/ advisors through collaboration & teamwork in a non-hierarchical relationship framework Language Proficiency: English: Proficient Experience: ▪ 15+ years of relevant experience in procurement in the real estate industry with at least 3 years in positions of progressively increasing managerial responsibilities ▪ Experience in a leading real estate development company in KSA and/ or GCC preferred. تفاصيل الوظيفة https://www.bayt.com/ar/saudi-arabia/jobs/head-of-project-procurement-4477850/ |
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