Provides complete support for all office activities for the supervisor of the assigned area.
Essential Responsibilities and Duties
1. Controls the conduct of all general affairs which affect the supervisor of the assigned office .
2. Serves a s primar y contac t fo r person s seekin g appointments with the assigne d supervis o r arrangin g such appointment to avoid unnecessary interruption with the supervisor schedule and referring visitors or telephone callers to subordinate personnel as necessary .
3. Where applicable, coordinates the work of secretarial staff (Hospital Assistant I & II and department Assistant).
4. Composes replies to correspondence for supervisors signature.
5. Maintains confidentiality of information and correspondence .
6. Takes and transcribes variety of correspondence and compiles periodic reports on board instruction from supervisor and handles routine queries personally.
7. Takes minutes as instructed by supervisor and utilizes computers for variety of activities .
8. Provides routine information from records to other organizational units as requested.
9. Handles minor administrative matters based on knowledge and judgment regarding Hospital regulations and policies and complete project assignments as requested .
10. M aintains the record of current Hospital policies and procedures .
11. Establishes and maintains variety of files and other office systems necessary for the performance of the work.
12. Prepares the monthly payroll time sheet, supply requisitions through oracle and consolidate departmental reports.
13. Participates in Department/Unit specific and Hospital wide quality improvement plan as required.
14. Follows all Hospital related policies and procedures.
Education
High school education and formal training in (MS Word, MS Excel and MS Access) required.
Experience Required
Six (6) years of secretarial experience required.
Other Requirements(Certificates)
Typing:
Bilingual: Arabic typing/40WPM and English typing/50 WPM
No n -Bilingual: Englis h typing/5 5 -WP M
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