Administrator

الوصف الوظيفي
The main purpose of the job is to support and assist the Facilities Manager and the facilities team in all office procedures and other tasks as assigned by the Facilities Manager.
To support and assist the Centre Management team with general reception and administration duties, as required.
Maintain confidentiality in all aspects of client and staff information.
Interact with staff, clients, suppliers and visitors.
Open, sort and distribute incoming correspondence, including faxes and email.
Issue responses to correspondence containing routine inquiries.
Perform general clerical duties to include, but not limited to, copying, faxing, mailing, laminating and filing.
Provide support to the Maintenance team on the raising and closing of reactive, PPM and scheduled job requests within the CAFM helpdesk (Concept Evolution).
Utilise the CAFM helpdesk (Concept Evolution) system for the raising of purchase orders and the subsequent processing of the associated invoices for posting to Head Office on a weekly basis.
Prepare and collate all documentation for the monthly payroll of all on site staff.
Provide support to the FM in maintaining supplier matrices and the associated documentation.
Provide support to the FM in maintaining training matrices / records and back to work / selfcertification documentation.
Order and maintain stock in relation to the facilities management service provision.
Attend team meetings and produce subsequent minutes / actions.
Produce hotel, weekend, weekday, tenant and ad-hoc car park passes as requested.
Where applicable, meet & greet including organising appropriate hospitality.
Where applicable, answer telephones and transfer to appropriate staff member.
Where applicable, provide assistance to the Centre Receptionist and Administrator.
HSEQ Roles & Responsibilities:

Comply with OCS HSQE policies and safe systems of work.
Promptly report all HSQE hazards, incidents and near misses to HSQE Department.
Appropriate use of equipment’s and personal protective equipment (PPE) in accordance with agreed safe work practices.
Abide by all Local laws, regulations and guidance.
Perform work in an ethical manner as to not cause harm or damage to Health, Safety and Environment.
Participate in company-led HSQE activities, HSQE meetings, trainings and workshops and give feedback.
Actively participate in HSQE training and skill development initiatives.
المهارات
Bachelor’s Degree in any relevant field.
Minimum 3 years in Facility Management or similar organization with at least 2 years in similar position.
Achieving Results.
Problem Solving.
Team Working.
Organisational skills.
تفاصيل الوظيفة
منطقة الوظيفة الرياض, المملكة العربية السعودية
قطاع الشركة إدارة الممتلكات والمرافق; الضيافة والسكن; البناء والتشييد
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 3
منطقة الإقامة المملكة العربية السعودية
الجنس ذكر
الشهادة بكالوريوس/ دبلوم عالي
العمر الحد الأدنى: 25 الحد الأقصى: 45

https://www.bayt.com/ar/saudi-arabia/jobs/administrator-4199864/