الوصف الوظيفي
The position of document controller is a key for department and responsible for providing all administrative and clerical services in order to ensure effective and operations, should understand the high level of accountability and responsibility that typically accompanies the role.
Responsibilities include
§ Manage and maintain all controlled company documents
Update and control procedure documents and forms
Create and manage document hierarchy and process systems
· Responsible for preparing documents /emails / any documents & templates as required
· Responsible for preparing and managing tracking reports of documentation.
· Responsible and key person for all document control activities for the contracts & legal dept.
· Take charge of all document identification, classification, and filing
· Maintain updated documents log, monitor alert and status, receive, log, and track received documentation
· Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
· Ensure revised documents are accessible
· Conform to company enforced specifications and document control procedures
§ Conform to company enforced specifications and document control procedures
§ Oversee document through its entire lifecycle (inception to archival)
§ Maintain confidentiality around sensitive information and terms of agreement
§ Check and edit incoming documents and prepare for distribution
§ Create document filing and organizing systems that are both effective and efficient
§ Ensure proper organization and security of documents (paper and electronic)
§ Log document requests and help retrieve documents as needed for employees
§ Make available, notify and distribute documents to relevant recipients
§ Confirm delivery of documents to proper personnel, Performs other related duties as required and assigned
§ Prepare ad-hoc reports on projects as needed Manage the contracts management sheet and alert the task
§ Collaborate and communicate with managers and project leaders
§ Manage and maintain all controlled company documents
Update and control procedure documents and forms
Create and manage document hierarchy and process systems
· Responsible for preparing documents /emails / any documents & templates as required
· Responsible for preparing and managing tracking reports of documentation.
· Responsible and key person for all document control activities for the contracts & legal dept.
· Take charge of all document identification, classification, and filing
· Maintain updated documents log, monitor alert and status, receive, log, and track received documentation
· Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
· Ensure revised documents are accessible
· Conform to company enforced specifications and document control procedures
§ Conform to company enforced specifications and document control procedures
§ Oversee document through its entire lifecycle (inception to archival)
§ Maintain confidentiality around sensitive information and terms of agreement
§ Check and edit incoming documents and prepare for distribution
§ Create document filing and organizing systems that are both effective and efficient
§ Ensure proper organization and security of documents (paper and electronic)
§ Log document requests and help retrieve documents as needed for employees
§ Make available, notify and distribute documents to relevant recipients
§ Confirm delivery of documents to proper personnel, Performs other related duties as required and assigned
§ Prepare ad-hoc reports on projects as needed Manage the contracts management sheet and alert the task
§ Collaborate and communicate with managers and project leaders
المهارات
1. BSc degree or relevant field and Minimum 10 years’ experience in the related job.
2. English /Arabic proficient in languages - written and spoken
2. Proven ability in planning, organizing and implementing work priorities to ensure the orderly flow of contract documentation.
3. Must have strong verbal and written communication skills, capable of communicating directly with site teams and others.
4. Proven work experience as a Document Controller or similar role
• Familiarity with project management
• Basic knowledge of Contracts
• Hands-on experience with MS Office/ MS Excel /Power point
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing speed and editing skills
• Data organization skills
5. Highly motivated and willing to work with staff with various professional backgrounds
تفاصيل الوظيفة
منطقة الوظيفة الرياض, المملكة العربية السعودية
قطاع الشركة الهندسة المدنية
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف غير محدد
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 5
منطقة الإقامة المملكة العربية السعودية
https://www.bayt.com/ar/saudi-arabia/jobs/documents-controller-4152662/
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