Head of Legal and Administration

Job Description and Requirements
Job Overview

Responsible to provide the legal and regulatory compliance of official company transactions related to asset acquisition, property management, service contracts and other real estate affairs to eliminate the risk arising out of non-compliance.
To be responsible for managing all administration services, employee self-services, government services, and logistics support to employees within the Company and its subsidiaries.
Reporting to: CBDO

Responsibilities
Legal Affairs

To manage in creating standardized policies and procedures for the Legal function to maintain efficient Legal practices and enhance control standards within the function in line with Kingdom’s laws and the Company strategic direction and objectives.
Implement and monitor the legal policy internally with all departments and externally with the Company clients to eliminate the risk arising out of non-compliance.
Contract Review

Review and ensure comprehensive drafting of contracts for business contracts and any other contracts requested by the management and transactions at the Company and its subsidiary.
Analysing all contract terms to protect the Company and its subsidiary rights.
Review all contracts related to the Company operation maintenance, construction contracts, termination of contracts, employment contracts, Anchor contract, landlord agreement.
Consultative advice

To provide consultative advice and guidance on all other aspects of all official transactions.
Continuously monitor and ensure that all the Company contractual instruments and agreements are in conformity with the company’s policies and applicable laws and regulations: flag all issues of legal non-conformance to the management.
Establish and maintain strong relationships with legal advice offices, ministry of commerce and other regulatory and legislative authorities to facilitate the Company business interests.
Liaise with relevant departments to ensure that where legal risks have been identified, the appropriate courses of action have been taken.
Provide sound legal protection and legal risk management advice on contract management, loans terms, procurement, grievances, claims and other commercial matters to concerned internal stake-holders.
To execute any other legal task assigned by the management.
Administration Services

Process mapping for all administration activities for the Company and its subsidiaries.
Maintain current admin policies and develop new policies within scope, under the guidance of department head.
Maintains good working relationships with external agencies and service providers to support the smooth provision of Administration services across the organization
Liaises with other functional/ departmental managers to understand their needs of administrative services and to investigate all the requests according to the company policies.
Provide support to employees regarding queries related to hotel booking, air flights and other employee self-services.
To obtain the best quotations for hotel services in the market particularly in Saudi and Dubai
Manage the company local and international outing including all activities, schedules, best prices within the target budget.
Benefits Administrations

Manage all medical & health insurance services related to the Company and its subsidiaries.
Manage annual vacation calendar and relevant logistics
Plan admin budget for air tickets, hotels reservation, equipment, office furniture and supplies
Manage car loan and vehicle related services for employees
Manage the benefits claim and expenses claim procedure.
Payroll

Manage time attendance and time sheets carefully and submit monthly report for tardiness employees
Manage the monthly payroll according to the company policy.
Reviewing the payroll and all related financial reports on monthly basis and ensure it’s totally accurate and correct before sending to the finance team.
Office Support

Manages office supplies, furniture, security services, courier services, cleaning services, telephone services and transportations in line with the Company‘s policy.
Liaising and negotiating with suppliers to get best quotations and good quality services.
To familiarize employees with emergency procedures and the location of fire distinguisher provided within the facility, including managing periodic fire drill activity.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Keep track of utilities expenses & provide periodic reports to function head
Government & Employee Relations

Manage all governmental services related to MOQUM, ELM and GOSI services, including updating employee information on GOSI, Iqama-related services and liaising with manpower agencies for outsourced employees.
To create, maintain and manage employee letters including but not limited to, Salary Certificate letters, COC letters, etc.
To manage and approve all requests, transactions in MenaMe System services within SLA.
Other duties within functional area as decided by the management

Key Skills

Possess a high degree of integrity
Audit skills
Arabic language writing skills
Effective communication skills
Microsoft office (MS)
Analysis and conclusion skills
Detail oriented
Working under pressure

Essential Requirements

Bachelor’s degree in Law and Board Certified
At least 6 years in total
Minimum 2+ years experience in a management level position
Must have working experience in Hotels and Real Estate Companies
Open to Saudi nationals in KSA now – male and female

Salary/Compensation

Salary to be used as a guide only and will reflect experience levels and interview performance
Salary is up to 32k SAR per month total package
Plus excellent benefits

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.akhtaboot.com/en/saudi-arabia/jobs/riyadh/129171-Head-of-Legal-and-Administration-at—First-Resort-Global-Recruitment