Administrative Assistant

الوصف الوظيفي
An organization that is based in Riyadh has a current job vacancy for the following position:

Job Title: Administrative Assistant Report to: Chief Operating Officer (COO) Position Summary: The Administrative Assistant will undertake a variety of day-to-day office, clerical, and secretarial duties for Chief Operating Officer. The Administrative Assistant is responsible for answering phones, filing, reviewing incoming documents, conducting research, preparing reports, arranging meetings and managing multiple calendars. In addition to providing direct support to COO, the Administrative Assistant’s job is also entailing providing for a variety of support duties for the Production team on an as needed basis.  Duties & Responsibilities include but not limited to the following:
• Provide administrative support in daily activities such as word processing, data entry, labeling, filing, duplication of materials, and calendar management for the Production team members.
• Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for COO.
• Oversee and participate in the coordination, preparation, and distribution of all COO and the Production team-related matters, including meeting materials and presentations.
• Serve as a relationship officer for the Production team and COO; provide support, give updates, coordinate with relevant team members.
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Provide information by answering questions and requests to relevant team members.
• Take COO and the Production team meeting notes and transcribe them into email, document or spreadsheet form.
• Oversee property management services, including maintenance of building and ordering proper janitorial supplies.
• Provide information by answering questions and requests.
• Complete administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
• Arrange logistics for all external and internal meetings.
• Be available for both teams Production, Administration during regular business hours plus on-call as needed. 
المهارات
Job Requirements: • Proven experience as an Administrative Assistant or Coordinator or a similar role. • Highly proficient in both spoken and written in Arabic and English.
• Must be highly efficient with the ability to manage a number of diverse tasks, activities, and projects at the same time.
• Desire to be proactive and create a positive experience for others.
• Well-developed verbal, listening, and written communication skills.
• Proficiency in MS Office.
• Reliable with patience and professionalism.
• High school diploma or equivalent required; academic background in business administration. • Saudi nationals only.  Preferred Behaviors Enthusiastic: Shows intense and eager enjoyment and interest. Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Motivations. Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals. 
تفاصيل الوظيفة
منطقة الوظيفة الرياض, المملكة العربية السعودية
قطاع الشركة المنظمات غير الربحية
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني مبتدئ الخبرة
عدد سنوات الخبرة الحد الأدنى: 3
منطقة الإقامة المملكة العربية السعودية
الجنس ذكر
الشهادة الثانوية العامة أو ما يعادلها
العمر الحد الأدنى: 23 الحد الأقصى: 35

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/saudi-arabia/jobs/administrative-assistant-4090220/