Workplace Management Specialist

Job Location: Jeddah, KSA

About the Role:
The workplace management specialist has to organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Responsible for implementing the intra-office communication protocol of company / administrative procedures, inventory control related to the workplace management.

Main Responsibilities:

• Contact point for maintenance, mailing, shipping, supplies, equipment and bills
• Implementation of workplace management policy in office operations and procedures.
• Coordinate on all office equipment, workstation allocation, stationery..etc for new employees.
• Maintain relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Collecting the details of office vendors / service providers / lease renewals etc to update the line manager well in advance to take appropriate decision on time.
• Provide general support to visitors.
• Provide support to the HR events / conventions / Staff meetings/ sports. Etc
• Activation/ Deactivation / Bill tracking of company mobile / land lines. Etc.
• Employee database to be maintained ( including passport, visa, iqama details)
• Employee Id access card / Pass to be issued for new employees.
• Purchase requests to be prepared for the vendors like car rental / petrol cards. Etc and to follow up on the invoices to be paid in a timely manner.
• Tracking of all expenses related to workplace management on monthly basis.

Who we are looking for:
• 4 to 7 years of relevant experience in office management or general services.
• Bachelor degree in administrative or HR studies.
• Strong english and arabic verbal/written communication skills.
• SAP Knowledge is mandatory.
• Knowledge in Purchase request / Purchase order Preparation.
• Microsoft Office (Excel, PowerPoint)
• Ability to work effectively with data and conduct/present financial analysis
• Ability to set and achieve goals
• Ability to problem solve and set priorities
• Ability to work effectively with others
• Ability to work remotely with overseas colleagues

https://www.naukrigulf.com/specialist-jobs-in-jeddah-saudi-arabia-in-ferrero-4-to-7-years-n-cd-10000890-jid-190821500825