Executive Secretary

الوصف الوظيفي

Tasks and responsibilities:
- The Director of the Office of the Director-General shall be in the absence of his presence due to the conditions of travel, sickness, vacations or vacancy
- Preparation of the schedule and the monthly work of the Director
General and the Executive Director
- Preparation of the weekly plan for the work of the Director General and the Executive Director
- Maintain the overall appearance of the Office of Senior Management in terms of cleanliness and arrangement
- Welcoming and welcoming senior management visitors
- Coordination of the interview schedule for the Director General and the
Executive Director
- Editing and printing letters and correspondence for senior management
- Maintenance and maintenance of all files of the Office of senior management in a manner that ensures the safety and speed of the call
- Receiving and directing the mail and fax in the name of senior management and presenting it to the specialist and indexing these documents
- Receiving, directing and sending e-mail messages to senior management and indexing these messages
- Registration of mail and fax issued by the Office of Senior Management and indexing of outgoing faxes
- Writing minutes of all meetings and meetings, for which the Director
General or the Executive Director is a party
- Preparation for meetings of senior management or periodic meetings and the coordination and processing of all documents and documents relating to the subject of the meeting
- Assisting senior management in all work not included in this description based on personal request
- Receiving and conducting telephone calls of the senior management office and indexing phone numbers and addresses
- Organizing and indexing the internal reports received from the departments and other departments and presenting them to the Director General or the Executive Director and follow up the decision of the Director General or the Executive Director thereon and record them in their own records
- Ensure that all office and electrical devices are in a continuous working condition, and ask maintenance personnel from inside and outside the company and follow-up maintenance work for all office equipment in the senior management office
- Ensure that all stationery and writing tools are available for senior management and personnel in the senior management office
- Invite invitations to participants in meetings convened by the Director
General or the Executive Director and register this on special forms
- Booking of travel tickets, hotels and entry tickets for exhibitions of senior management and organizing business trips
- Educate and guide the assistant secretaries and raise their professional level to qualify them to take responsibility after being promoted and submit their performance evaluation reports
- Writing a weekly report to show what has been done and what has been postponed with a statement of reason and submitted to the Director of the Office
- All of the above must be done in accordance with the formal procedure adopted by the Executive Secretariat
- The Executive Secretary is responsible for the maintenance of all
records of the quality models of the Executive Secretariat and all its work is subject to internal review

المهارات
The executive secretary of senior management must be skilled in the following skills:
1 - Save and recall documents and documents (Filling Skills)
2. Organizing meetings, preparing the agenda and writing the minutes
(Organizing & Preparing for Business Meeting)
3 - dealing with computers and desktop computers professionally
4 - dealing with the program (MS Word) professionally and quickly write at least 40 words / minutes
5 - dealing with the program (Outlook Express) professionally
6 - dealing with the program (Power Point) and the preparation of slides and presentations (Presentations)
7 - dealing with Internet browsers professionally
8 - dealing with printing devices and photocopying, faxes, paper napkins and packaging machines very good
9 - Medium management skills to manage those under the supervision and distribution of work on them
10. Effective communication skills and communication of information to specialists and non-specialists
11 - Ability to accomplish and perform more than one work in a single time without confusion
12 - Preparation of appropriate expression formulations for correspondents in Arabic and English

تفاصيل الوظيفة
منطقة الوظيفة جدة, المملكة العربية السعودية
قطاع الشركة الخدمات الطبية/غير ذلك
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي الإدارة
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني إدارة عليا تنفيذية
عدد سنوات الخبرة الحد الأدنى: 5 الحد الأقصى: 10
منطقة الإقامة جدة,المملكة العربية السعودية
الجنس ذكر
الشهادة بكالوريوس/ دبلوم عالي
العمر الحد الأدنى: 28 الحد الأقصى: 45
التعليم
Business Administration

https://www.bayt.com/ar/saudi-arabia/jobs/executive-secretary-3888274/