Lead Document Controller

الوصف الوظيفي
Lead Document Controller - ACONEX

Job Description and Qualifications

POSITION SUMMARY

With one of the Mega Project under execution, Project Company selected Aconex as Electronic Document Management System to streamline and capture huge volume of information generated on the project.

Industry experience has shown that managing projects on disconnected systems and point solutions is a recipe for higher total cost of ownership, increased risk and ultimately failure. While Aconex is solid platform that offers value of standardizing and automating key processes, it also demands expert knowledge of EPC industry to configure and set-up the tool in effective and efficient manner to deliver the project expectation.

The increasing complexity of the projects, explosion of data, and emerging of information technologies (IT) demands to evolve traditional document management system with dedicated professionals who have in-depth knowledge of the business cycle, importance of data flow, and technology requirements.

The incumbent will be responsible for timely implementation of tool in project by configuring, set-up and leverage all the capabilities of Aconex for project data and workflow management to improve performance and productivity across the portfolio.

The role requires significant interaction with strategic partners and must be able to work as a team player and posse the experience to support, advise and guide the project to good business practices.

IV. PRINCIPAL ACCOUNTABILITIES

This position is accountable for the following:

Able to configure and create project in Aconex based on the PSR (Project set-up Requirements).
Set up, workflow of new projects, while acting as Aconex Project Administrator.
Set the Project Invitation Method to control who can invite users to access project in Aconex.
Configure Mail and Document Types based on the Project Requirements.
Set-up Auto Numbering Schemes for correspondence.
Manage Access control for users.
Manage user accounts/roles and Organization Accounts in Project.
Manage Project-wide security settings (Password Strength, Password Access Rule, Timeout Duration)
Create and Assign Project roles to the participating Organizations
Set-up Mail types for various project roles.
Prepare Mail forms.
Create workflows templates for supplier document review
Assist the Document Control Manager in the day-to-day duties of the project’s document control administration and the operations.
Set rules to handle confidential correspondence and documents.
Develop and ensure Document Management Plan & Communication Management Plan follow project requirements
Provide Aconex training for project users.
Remain as SPOC for all issues/queries related to Access and configuration needs.
Set-up Training module for external/3rd party project participents.

المهارات
III. DIMENSIONS:

The role’s objective is to develop and set-up Aconex system in project in a manner which help automate and standardize processes across project to avoid cost and schedule overruns, increase productivity in field and improve efficiency of execution.

The candidate should develop Mail distribution rules to create correspondence workflows customized to project specific processes, such as RFI’s, Variations and Change Orders, NCR’s. Able to connect project information with project controls to measure performance and warn the contractor early of issues that may jeopardize schedule and budget. In addition to this, capture project data, communicated among project parties, and stored in an audit trail for easy search, reporting and replication in system.

Candidate must be able to provide insights with real-time dashboards and graphical reports for project to quickly visualize and communicate performance at the project, portfolio, process, and detail level. 

V. CRITICAL COMPETENCIES

Strong working knowledge of applications used on large projects, e.g., Documentum, Coreworx, Opentext, Aconex, etc.
Preferred Oracle ACONEX Certified
Extreme attention to detail
Thrives in a fast-paced environment
Ability to work to tight deadlines and under minimal supervision
Ability to multitask and prioritize daily workload
Knowledge of document management systems in the project execution and operations handover.
Strong communication skills (written and verbal)
Strong facilitative skills, including presenting to cross cultures and geographies.

VI. PREFERRED QUALIFICATIONS

Must have 15+ years’ experience working on large scale EPC projects.
10+ years working at a senior level.
10+ years’ proven experience configuring, maintaining, and processing of data within Aconex.
Associate Degree of bachelor’s degree in Business or Information Technology.
Excellent English language proficiency

تفاصيل الوظيفة
منطقة الوظيفة المملكة العربية السعودية
قطاع الشركة الصناعات الثقيلة
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
عدد سنوات الخبرة الحد الأدنى: 10

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