The position is responsible on a daily basis for controlling and coordinating all activities of Material Expediting pertaining to Purchase Requisition/Purchase Order.
‒ Responsible in Material Expediting for the LongLead Order:
- Coordinate with Vendors to ensure equipment, materials and documentation is as per require quality, quantity and highlight issues on time to avoid delay in deliveries.
- Monitoring Vendor Manufacturing Progress & make necessary timely follow-up avoid delays.
‒ Coordination with Engineering Dept:
- Expedite on timely receipt/approval of Engineering drawings, manuals and subsequent revisions or
corrections between Vendor and Internal Design Engineers for the processing of the Purchase Order.
- Coordinate with end users as required on technical approvals of drawings and specification, etc. related to P.O and take necessary action to communicate with vendors.
- Arranging Kick-Off Meeting between Suppliers & Engineering Team (or) Client Personnel’s with respect to technical discussion/clarification or resolve any discrepancies subject to Order processing, thereby ensuring on timely and proper material deliveries.
- Co-ordinate with Vendor & Engg.Lead to arrange FAT Test, Technical Inspection of material prior to dispatch of goods.
‒ Coordination with Freight Forwarders/ Material Transportation:
- Managing logistics functions, negotiating with transporters & Clearing Agents for cost effective transport solutions & clearances. Assist effective shipment clearance by obtaining necessary shipping documentation on time.
- Ensured timely delivery/clearance of materials (sea and air freighted consignments) as per the Confirm PO by closely follows up with vendors/CHA Agents for the shipping (Customs) documents ensuring all the local laws are adhered for the smooth customs release of the shipments.
‒ Weekly Expediting Report:
- Preparations of expediting activity reports which include P.O progress on issued P.O indicating the orders completed and for each P.O make post commitment inputs for late deliveries, reasons for delays and action taken to expedite matters.
‒ Coordination with Material Discrepancy Report (MDR) & Settles MDRs
- Coordinate with warehouse dept. to get the MRR report and to send the same to accounts dept along with supplier invoices, air way bill to process the payment.
- Re-claim damaged goods received by vendor as per MDR Report from Warehouse by informing local vendor or claim insurance (in case of overseas vendor) thereby updating same to finance dept for refurbishment of damaged goods (If unsettle by supplier).
‒ Coordination with F&A;Dept
- Coordinate with Finance Dept. for the vendor invoice settlement.
Accommodation
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