Purchasing / Receiving Officer
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الوصف الوظيفي Under the guidance and supervision of the Chief Accountant, and within the limits of the operational standards, the Purchasing / Receiving Officer supervises the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind; as well negotiate the contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance. Main Duties: § Internal: Works in harmony with all hotel employees, maintains excellent relationships and professionalism among colleagues. Reports to and keeps the CA informed on all major operational matters § External: Treats all related departments as his internal customer & maintains good relationship with them § Materials: All Accounting Materials. Responsibilities: § Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable § Ensure locally Nominated supplier information is kept current § Manage the database of active local contracts with suppliers § Ensure Purchasing Manual is current § Adhere to quality procedures and standards and oversee purchasing administration such that all company policies and standards are upheld § Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates § Ensure a comprehensive system for allocating and reconciling purchase orders § Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary. § Lock and unlock secure merchandise storage areas. § Reconcile shipping invoices and receiving reports to ensure count accuracy. § Order packaging, raw materials, and supplies as needed. § Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports. § Verify and track received inventory and complete inventory reports and logs. § Oversee return process by verifying counts, shipping addresses, labels, etc. § Check in merchandise, report bad pallets, print and place slot labels, and check current inventory levels. § Conduct inventory audits to determine inventory levels and needs. § Notify manager/supervisor of low stock levels in a timely manner. § Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department. § Troubleshoot vendor delivery issues. § Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. § Calculate figures for food inventories, orders, and costs. § Attend all departmental meetings, briefings & internal or external training sessions as required. § Act wholeheartedly in the interests of the Company at all times & not to perform, arrange or carry out any work or activity which could be considered to be in competition with or affect in any way the company interests or be detrimental or damaging to its public image. § Ensure maximum efficiency, employees are engaged on the basis that they must be prepared to undertake reasonable duties other than those for which they have been specifically engaged. § Carry out any reasonable & lawful direct instruction given by a Head of Department / Assistant / Manager or Director during working hours. General § Attendance and punctuality § Integrity § Efficiency in performing job tasks § Multifunctional § Self-motivated § Eye for details § Aware of the daily hotel activities and has product knowledge of all the hotel facilities § Attends training classes as per schedule § Shows fullest cooperation and respect within the team and other departments § Positive attitude § Personal grooming and etiquette المهارات · Adaptability · Communication · Customer Focus / Quality · Integrity · Interpersonal Skills and Teamwork · Time and Task Management · High School diploma desirable · Studies in Accounting / Finance desirable · Arabic is mother tongue / fluent English language written and spoken Knowledge of Opera (PMS), MICROS (POS), SAP, MS Excel, and ADP preferred. · Minimum two years of experience preferably in Hotel Finance Department Preferable knowledge of Travel/Hotel Industry تفاصيل الوظيفة https://www.bayt.com/ar/saudi-arabia/jobs/purchasing-receiving-officer-4440877/ |
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