Operations Support Officer (Saudi National)
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الوصف الوظيفي The Operations Support Officer will be responsible for performing a variety of administrative, coordination and logistical services in support of the smooth operations of the assigned depot. Reporting into the Country Manager, key duties will include back office administration, liaison with government entities and transport planning within a geographic area. The position has a strong focus on operational efficiency and strict compliance with the relevant company rules and procedures. Many of which are managed and recorded through the use of inspections, servicing schedules and daily inspections and patrols. This role is critical to the smooth operation of our business, so the role will suit an individual with excellent administrative and organisational skills. The role holder will also be great at dealing with people and will have excellent organisational skills. The position may also be required for out of hours call out in the case emergencies. KEY RESPONSIBILITIES: Administration Management Performs administrative duties including typing reports, notifying employees and management of messages, sorting and transporting mail, ordering supplies, filing and processing forms and other paperwork, ordering supplies, maintaining work schedules and leave records and providing information to management as requested Depot & Facilities Management Support the General Manager in ensuring that the depot is clean, safe, fit-for-purpose and operating efficiently by undertaking daily premises checks, repairs and overseeing planned preventative maintenance activities Government Relations Undertake all the activities for official submission and collection of government applications such as Iqama application approvals as well as company and trade licenses Liaise with other departments to ensure all delayed departures and/or deliveries are clearly communicated to relevant area Staff Accommodation Management Act as the point of contact for suggestions or complaints raised by the accommodation residents. Resolve any issues or escalate to management if necessary Security Management Assist with overseeing the security guards by reviewing the daily activity guard reports, incident reports. Report incidents to management and initiate appropriate actions when appropriate Health & Safety Act as the Health & Safety representative for the depot by serving as a link between employees and management with regards to the safety and proper organisation of the workplace Carry out other duties as required by the General Manager المهارات The chosen candidate will meet ALL the essential criteria below: ESSENTIAL Educated to high school or above standard Previous administrative experience Computer literate in the use of Microsoft Office packages Excellent administrative skills with the ability to keep accurate records and reports Fluent in English (verbal and written) Current and valid Saudi driver’s license Saudi National DESIRABLE Powered Access, Heavy Machinery, Plant or Construction related industry experience Good knowledge of systems and transport planning or delivery route planning system Good understanding of different routes in the assigned geographical area Fluent in Arabic (verbal and written) PERSON SPECIFICATIONS: A professional manner with good (written and verbal) communication Excellent written and verbal communication skills Ability to solve problems on own initiative when required Strong administration, time management and organisation skills Self-motivated with the ability to prioritise own workload to meet deadlines تفاصيل الوظيفة https://www.bayt.com/ar/saudi-arabia/jobs/operations-support-officer-saudi-national-4547273/?from_job_search=/ar/jobs/?filters%5Bjb_location_country_iso%5D%5B0%5D=ae&filters%5Bjb_location_country_iso%5D%5B1%5D=kw&filters%5Bjb_location_country_iso%5D%5B2%5D=qa&filters%5Bjb_location_country_iso%5D%5B3%5D=sa&jobId=4546162&options%5Bjb_is_external_job%5D%5B0%5D=1&page=8 |
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