Executive Assistant

الوصف الوظيفي
Job Description and Qualifications

POSITION SUMMARY

The Executive assistant is responsible for providing council & administrative assistance to ensure that functions of the Executive’s Office & Overall Corporation are maintained in an effective, up to date and accurate manner. The role involves interacting and working with members of Senior Management on regular basis. Provides support and council to the Executive by conducting research, business analysis, preparing statistical reports, producing reports & presentations and tracking initiatives from inception to completion. Furthermore, the incumbent is anticipated to develop management framework and processes along with managing, tracking and monitoring progress of activities critical to the Executive’s office on daily basis. Additionally the incumbent should be capable of performing oral & written interpretation and correspondence, as well as, performing administrative functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

PRINCIPAL DUTIES AND RESPONSBILITIES

Responsible for all executive activities; preparation & coordination, schedule, travel, record keeping, agendas, Executive report package, minutes, correspondence and presentations.
Performs business analysis of various key performance indicators of the company and publishes data to all concerned parties.
Plan meetings and coordinates visitor activities for the Executive office.
Research and assist with the preparation of proposals, policies and procedures.
Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Prepares expense reports, memos, letters, budget proposals and other documents, using Word Excel, Power Point and/or software.
Reviews company operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Interfaces on behalf of the Executive with all internal and external counterparts, customers and suppliers;
Schedules appointments, phone coverage, travel assistance, filing, etc.;
Prepares documents and presentations for monthly and quarterly reports (Business Area Reviews, monthly reports, etc.);
Attends staff meetings, issue meeting minutes, and manages action item follow up.
Makes travel arrangements for the company executives.
Interprets administrative and operating policies and procedures, finds out background information for documents before review with Executive and gaining approval;
Provides other admin support to Executive as needed, including speech and document translation.
Maintains confidential records and files.

المهارات

SKILLS

Ability to articulate well coupled with strong influencing skill
Good communication, interpersonal and decision making skills.
Business analysis skills and ability to put up effective presentations as required by business.
Excellent written and oral communication skills in English, Arabic will be an advantage.
Effective written, verbal & listening skills.
Ability to work independently and with minimal supervision
Good planning, monitoring & reporting skills
Outstanding report writing and presentation preparation skills
Attention to details and high level of accuracy.
Good analytical and problem solving skills.
A good team player & have excellent team building skills.
Knowledge of project management processes, techniques or methodology is a plus.
Strong Organization and time management skills.
Honest and trustworthy.
Willing to work long hours.
Respectful & Presentable.
Possess cultural awareness and sensitivity.
Flexible and works according to the needs of the organization.
Demonstrate sound work ethics.
EDUCATION AND EXPERIENCE

University degree in business, English language or related discipline, with minimum 5-7 years experiences in an executive assistant, business analyst or related role.
Comfortable in an unstructured and fast-paced environment.
Self-starting, pro-active at gathering information & understanding an issue.

تفاصيل الوظيفة
منطقة الوظيفة الدوحة, قطر
قطاع الشركة الصناعات الثقيلة
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1

https://www.bayt.com/ar/qatar/jobs/executive-assistant-4537974/