Sr. Executive Assistant

الوصف الوظيفي
The Sr. Executive Assistant shall be responsible to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.  Key Accountabilities:  General Administrative Duties: 
Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Answers phone calls and direct calls to appropriate parties or take messages.
Conducts research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Attends meetings to record minutes.
Greets visitors and determine whether they should be given access to specific individuals.
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Files and retrieves corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and email.
Makes travel arrangements for executives.
Prepares responses to correspondence containing routine inquiries.
Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Manages and maintains executives’ schedules.
Compiles, transcribes, and distributes minutes of meetings.
Set up and oversees administrative policies and procedures for offices or organizations.
Supervises and trains other clerical staff and arrange for employee training by scheduling training or organizing training material.
Interprets administrative and operating policies and procedures for employees.
Safety, Quality and Environment:
Follows all relevant safety, quality and environment programs, policies and procedures so that work is accident free and is up to the highest quality standards.
Policies and Procedures:
Follows all relevant operational and company policies and procedures so that work is carried out in a controlled and consistent manner.
Reporting:
Carries out and perform other related duties as specified and when required and assigned by the line Manager to improve or enhance the efficiency of department work and performance, occasionally on weekends/overtime as per business needs
المهارات
Bachelor’s degree holder is a must
3 to 5 years relevant experience with executive/management level in a well-known, reputable company based in Qatar
Knowledge of basic clerical duties
Excellent filing and coding of documents and files
Proficient in MS Office Applications
Average typing speed i.e. 45 wpm.
Arabic Speaker is a must
Planning and organizing skills
Quality and Customer Focused
Deliver results
Flexible and has initiative
Excellent Communication Skills
Teamwork
Cultural awareness
Ethics and integrity
تفاصيل الوظيفة
منطقة الوظيفة الدوحة, قطر
قطاع الشركة الهندسة المدنية
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي سكرتارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 3
منطقة الإقامة قطر
الجنس ذكر
الجنسية الأردن; الإمارات العربية المتحدة; البحرين; الجزائر; السودان; الصومال; العراق; الكويت; المغرب; المملكة العربية السعودية; اليمن; تونس; جزر القمر; جيبوتى; سوريا; عمان; فلسطين; قطر; لبنان; ليبيا; مصر; موريتانيا
الشهادة بكالوريوس/ دبلوم عالي

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/qatar/jobs/sr-executive-assistant-4104690/