Admin Officer

Admin Officer
We’re hiring! Looking for a female candidate, will be managing the company’s general administrative activities and some PA role needs.
Roles and Responsibilities:
• Day-to-day running of the office
• Administrative support to the management and staff
• Knowledge in processing HR/PRO tasks for visas, freelance contracts, rent, insurance, and license renewals
• Updating new business database, knowledge in supplier registration, supplier portal updates, and assisting new business research
• Updating suppliers and freelance database; updating SEO research and database
• Job postings, applications screening, arranging the interviews, and managing the proper database of the applicants
• Assistance with external production and post-production coordination
• Arranging travel flights and accommodation
• Schedule and coordinate staff and other meetings
• Issuance of invoices, purchase orders, and cost estimates
• Knowledge in preparing necessary information for bookkeeping, financial audit, and VAT filings
• Monitoring receivable and payables
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
• PA role requirements at times
Requirements:
• Able to work full time and already residing in Dubai, UAE
• Holder a Bachelor’s Degree in Business Administration, Human Resources or any related field
• Minimum 3-5 years’ experience in the UAE
• Excellent telephone and communication skills, be confident.
• Proven experience as an Administrative Assistant, Office Coordinator, or related office administrative positions
• Preferable background in branding or advertising/production company
• Strong administrative and multi-tasking skills
• People-oriented and results-driven. Attention to detail.
• Expert experience in MS Office especially Excel and Word (creating excel formulas)
• Proficiency in using Apple Mac’s and Software (pages, keynote)
• Excellent written and verbal English communication skills
• Good timekeeping / must be comfortable with agency industry hours (not fixed)
Summary:
It’s a growth role, we are in a business transition to a new office, a new approach to building a team over time, and must be flexible around it. Able to work to strict deadlines, as a fast-paced environment, and enjoy contributing to a fun happy, and professional working environment.
APPLY HERE
https://gulfcareerhunt.com/admin-officer-dubai-uae-11/