Executive Assistant Business Operations
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الوصف الوظيفي Our Client is entering a new phase in its lifecycle where operational and commercial excellence has become critical for success. The EA must therefore ensure the right support in the context of: - Positioning as the best connectivity provider in Africa and the Middle East - Drive commercial excellence and support across all teams - Forefront of the Group diversification strategy - Operates within a highly inter-connected international telecommunications community - Ability to drive initiatives in line with the Group and OpCo company’s business requirements - Integrate requirements from multiple internal and external stakeholders to provide the relevant services to support business growth - Achievement of top quartile operating efficiency and effectiveness through scale and common processes - Constant dynamics and local challenges in the economic, regulatory, and legal environments - Increasingly competitive and highly dynamic industries and landscape - Continuous improvement of processes and procedures in line with changing industry requirements - Successful planning and deployment subject to multiple regulatory regimes across diverse jurisdictions and cultures - Ability to create a technological strategy in line with the company’s business requirements - Responsibility to keep track of global technology advancements and stay abreast of standardization work of relevant industry bodies - An expertise-based multicultural diverse organisation - A dynamic and evolving field of Telecommunications - Revolutionary workforce practices Diary management, scheduling, and prioritisation for the GlobalConnect CEO: - Enable the GlobalConnect CEO to balance his responsibilities and maximise his effectiveness - Assess the urgency and importance of situations/ scenarios and take the appropriate action to determine the necessary level of GlobalConnect Executive involvement - Diary management - set up and manage ad-hoc meetings for day-to-day operational requirements - Coordinate and assist with travel arrangements (flights, accommodation, transports, agendas, and all other logistics required to optimise the effectiveness of all people travelling Administration: - Responsible for all core and ad-hoc functional administrative tasks for the GC CEO/GM/respective allocated function - Assist in scheduling, coordinating, and organising periodic functional meetings for the GC CEO/GM/respective allocated function - Ensure all relevant information is available and handy before any meetings, meeting rooms are booked and well equipped for the meetings - Manage the ordering, receiving and management of office supplies and stationery, catering and courier requests, and coordination with vendors as needed - Documenting and distributing minutes of meeting, as required - Arrange, coordinate, and provide on-ground support for multi-party events and meetings as applicable (involving Opcos/visitors etc) Finance coordination and support: - Raise Purchase Requisitions in the IFS system for all GlobalConnect related purchases (project related, marketing, travel bookings), proactively ensuring approvals are received in a timely manner, and costs monitored (for travel bookings) - Manage the completion, submission & following up of invoices and expense claims - Purchase and place orders for required office supplies and other items Communication: - Draft internal comms related to GlobalConnect business achievements - Prepare and draft critical correspondence, presentations, reports, and spreadsheets with attention to detail - Acts as the public relations representative for GlobalConnect - Support GlobalConnect marketing activities with the marketing team Strategic document and content creation: - Create high-level documents translating business needs into functional presentations - Create content and analysis to support strategic intent - Create and maintain benchmarks to better understand and improve areas of GlobalConnect - Assist and support and provide input and by conducting reviews on materials, presentations, and communications - Analyse, gather, and summarise business and market information المهارات تفاصيل الوظيفة https://www.bayt.com/ar/uae/jobs/executive-assistant-business-operations-4353122/ |
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