Lead Administrative Assistant

الوصف الوظيفي
Where Do You Fit In?

We are currently seeking a motivated and hardworking individual to join our team as Lead Administrative Assistant to be based in Dubai, UAE. In this role, you will perform a broad range of administrative tasks and support our company’s senior-level managers. Your responsibilities include running calendars, making travel itineraries and preparing expense reports. To be successful in this role, you should be well-organized, have outstanding time management skills and be able to act without mentorship. You will assist Vice President GM on daily agenda, business events and organizations. Responsible from office appearance and improvement of company image in the eyes of customers and internal Honeywell visitors.

What Will You Be Doing Every Single Day?

Act as the point of contact among executives, employees, clients and other external partners
Lead information flow in a timely and accurate manner
Handle executives’ calendars and set up meetings
Make travel and accommodation arrangements
Build information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Lead all aspects of PMT META meeting and events on timely manner
Consolidate PMT META related presentations and documents
Administer regional executives and employees considering time and culture differentiations
Follow-up and distribute and record all correspondences (Tlx, Fax, Photocopy, Letter etc.) to VPGM HBT META
Coordinate catering services for all type of visitors
Organize and prepare meeting rooms for meetings and seminars
Support other secretaries during their absence
Coordinate necessary outsourced vendors in relation to the floor of employment: office supply providers, travel agencies, hotels, rent-a-car, carrier companies, stationary, kitchen, cleaning etc.
Run agenda of President, all bookings reservations, visitor programs of President’s team members
Dedicatedly align with all internal/ regional policies and procedures on the administrative issues
Follow up and build filing all the forms that needs VPGM approval and process
Taking care of office visitors from the security point of view
Prepare Purchase Orders (POs) for service related to PMT META Leadership on SAP system.
Manage ad-hoc requests from VPGM PMT META and leadership team.

المهارات
What Skills and Experience Will You Have?

Bachelor’s degree, or equivalent.
Excellent MS Office knowledge
Outstanding organizational and prioritizing skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
SAP and Concur knowledge is a plus
PA diploma or certification is a plus

تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة الاستشارات الهندسية العامة
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف غير محدد
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
الشهادة بكالوريوس/ دبلوم عالي

https://www.bayt.com/ar/uae/jobs/lead-administrative-assistant-4273834/