Facilities Operation Manager

1. BASIC FUNCTION AND SCOPE:
Responsible for the planning development and management of Company
2. DUTIES AND RESPONSIBILITIES:
• Develop and implement plans for the operational infrastructure of systems, process and personnel designed to accommodate the growth of the company.
• Focus on using best business practice to improve efficiency, by reducing operating costs while increasing productivity.
• Set department objectives and strategies and leads group to successful achievement of the same.
• Contribute to development and execute corporate policies specific to Facilities Management, Engineering, and Security Management.
• Manage the negotiation and define the process for maintenance of contractor and vendor agreements and contracts that define quality, delivery schedules, pricing, and other terms and conditions.
• Lead personnel activities of the EFM (i.e., hire, train, appraise, reward, motivate, recommend termination as necessary, etc.)
• Oversee recruitment of staff and labors.
• Mentor and develop facilities personnel, including supervisory and management staff.
• Develop personnel standards, group and individual objectives and manage to meet the objectives.
• Manage and develop relationships with various groups including clients, internal support groups (Finance, IT, Legal, Risk) and external vendors (architects, contractors, HVAC firms).
• Interface with internal customers and works with Business Unit Leaders to define immediate needs as well as long-term corporate strategy.
• Compile and manage the department budget.
• Get involved in both strategic planning and day-to-day operations, particularly in relation to buildings and premises.
• Coordinate tenders documents for the contractors.
• Supervise and coordinate work of contractors.
• Calculate and compare costs for required goods or services to achieve maximum value for money.
• Plan for future development in line with strategic business objectives.
• Manage and lead change to ensure minimum disruption to core activities.
• Direct and plan essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling.
• Ensure the building meets a health and safety requirements.
• Check that agreed work of staff or contractors is complete and follow up on any deficiencies.
• Coordinate activities of personnel involved repair and maintenance of facilities, buildings, and equipment to minimize interruption and improve efficiency.
• Coordinate and lead one or more teams to cover various areas of responsibility.
• Use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Respond appropriately to emergencies or issues on time.
• Perform other related duties as assigned.
3. WORK INTERRELATION
INTERNALLY:
• EFM Employees / Employees of Secure and its subsidiaries
EXTERNALLY:
• Clients, Contractors and Sub-Contractors.
4. REPORTING TO
• CEO
5. SUPERVISORY RESPONSIBILITY•
6. PHYSICAL OR MENTAL REQUIREMENTS
• Communication Skills
• Development of plans and actions
• Planning and Delegation Skills
• Leadership
7. OTHERS (Including Expertise, Special Knowledge)
• Knowledge of the Industry
• Decision Making
• Time Management
• Project Management Skills
• Computer Literacy
• Commitment to strong team membership
• Presentation Skills
• Interpersonal Skills
• Persuasion and Negotiation Skills

8. MINIMUM REQUIREMENTS (Qualifications and Experience)
• Bachelor’s degree/ from accredited institution in Civil Engineering OR Master (any)
• 10 years of experience in a similar capacity
• Must be an Arabic speaker

https://www.naukrigulf.com/facilities-operation-manager-jobs-in-dubai-uae-in-horizon-hr-consultancy-10-to-16-years-jid-280420000040