Financial Analyst - 6 mths contract (Renewable)

الوصف الوظيفي
Job Objective:

In view of volume growth & rearing DME disbursement structure; we are looking forward for improving our overall output over DME accountability, productivity & controls. Also CAD Audit requirements on Purchase policies & procedures need to be followed strictly under legal obligations & hence SAP support position is required.
The position will aid current DME management of ME as well as MENA BU (responsibility of disbursement of funds around $76 Mio.) which will deliver a further support on Supplier correspondences, P2P, S2G, MEM & CAD Audit requirements. The position would also help A) Franchise Operation Analyst on ad-hoc reporting process B) BU for handling Marketing Budgets as well as day to day purchase requisition process, Cross Country Marketing Claims & Charter claims C) The position will also remain a back-up to SAP & Marketing Analyst as well as Franchise Operation Analyst in their annual & emergency or sick leave.
Principal Responsibilities: % of Time
 Support CMI PR request update, changes & follow-up (ME & MENA BU) – 25%
 Support on Budget shift management (ME & MENA BU) – 20%
 Support preparing audit check on BU, IKA, JMB & PAC Purchase Requisitions – 15%
 Support on Vendor, Agency & Bottler’s correspondences & reconciliation (ME & MENA BU) – 10%
 Daily support on P2P & MEM communication/follow-up – 5%
 Support handling & reconciling CMI VIS i.e. production, Package, Design & Graphic A/C – 5%
 Support on Month-end & Year-end closing initiatives – 5%
 Administrative support on record keeping, filling & master maintenance of data (CAD Audit Requirements) – e.g. Co-ordination & follow-up on vendor registration process, Vendor list update, etc. (ME & MENA BU) – 5%
 Support to AP on Invoice & Payment coordination (ME & MENA BU) – 5%
 Back-up support SAP & Mkt. Analyst as well as AP Analyst – 5%

Scope of work in detail:

Support CMI PR request update, changes & follow-up
• Most of the CMI PRs are campaign based or ATL activity based & hence need to be raised on time
• PR to be raised ME & BU X 12 countries (Higher volume of POs compare to any other nearby region)
• PR raising needs understanding of subject & close coordination with Brand & Franchise Managers
• Operate KO online tool for changing PR/PO requests is time consuming task
• Create FS Item, Campaign creation (filling lengthy online form) & follow-up with P2P

Support handling & reconciling CMI VIS i.e. Package, Design & Graphic A/C

• USD 1.2 Mil. Budget to be spent on VIS & PDG A/C
• Schawk & Crown Emirates are the main suppliers to deal with
• Complexity involve managing these accounts as multi-packs & multi-brands involvement
• Quotes take time for approval due to various changes hence final quote do not receive on time
• Identification of Promo Vs Non-Promo jobs are difficult & need personal approach/checking
• Monthly reconciliation is must as POs are small amount but in bulks
• Budget needs to be used by Brand & hence many campaign & FS shifts involve

Support preparing BU, IKA, JMB & PAC Purchase Requisitions

• BU is an additional responsibility & also require an instant support once the request is sent
• IKA involves reading of email links, understanding of subject, reading of agreements, volume & rebate calculation & contractual/commitments checks with CCL Team
• JMB related communication involves bottler’s communication & documentation
• Handle PO, Invoice & Payment related issues from Suppliers & Bottlers
• Handle McD’s PR communication with McD’s team & Suppliers

Support on Budget shift management ME & BU

• Budget Shift involves confirmation of available budget, filling each shift request form, saving attachment, loading attachment, submission & follow-up on budget shift is time consuming task.
• Most of the time budget shift are time consuming due to lengthy approval process – Considering traveling or annual leave time/meeting/busy schedule of approver – follow-up is time consuming task
• Waiting time of budget shifts require regular follow-up with S2G
• Rejected/Incorrect budget shift to be communicated back to budget shift requestor is time consuming talks

Daily support on P2P & MEM communication

• Volume of communication becoming massive for ongoing & previously pending jobs
• Coordination between P2P & procurement is challenging due to multiple requirements & checking

Support on Vendor & Bottler communication & reconciliation

• Connect on supporting & valid documentation to the PR request
• Provide details of POs, Invoice matching details & Payments details to Suppliers, Agencies & Bottlers
• Monthly Vendor & bottler reconciliation is must to understand the missing PR requests, missing POs in SOA, missing invoices for payment, etc.
• Media PRs are bulky & hence the PR requests are quite complex to handle due to various media plans, country split, third party quotes, needs to be checked
• DN & CN to be issued/matched

Support on Month-end & Year-end closing initiatives
• A quick wrap-up requires on pending/hanged-up PRs or budget shifts is essential on month-end
• Administrative support on record keeping, filling & master maintenance of data (CAD Audit Requirements)
• Co-ordination & follow-up on vendor registration process is must
• Necessary approval & follow-up for approval is extensive due to travel/leave schedules of managers

Support on GRN Entries & Invoice related correspondences with P2P
• All GRNs must entered immediately once the Invoice is posted
• Prepare GRN report & send email communication for approval
• GRN approval process need keep follow-up with Brand & Franchise Managers
• Manage Invoice work-flow - Invoice queries need to resolve with P2P & Vendors/Bottlers
• Recording & communication of invoice violation

المهارات
Back-up support SAP & Mkt. Analyst as well as AP Analyst
• Yearly - 25 working days leave support to SAP & Mkt. Analyst + 25 working days leave support to AP Analyst
• Sick Leave or Emergency leave back up is an additional/immediate responsibility

Analytical skills
Communication Skills
Time Management Skills
Computer Skills
Administrative Skills
Good Team Player
تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة وكالات التوظيف
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي التمويل والإستثمار
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
الشهادة بكالوريوس/ دبلوم عالي

https://www.bayt.com/ar/uae/jobs/financial-analyst-6-mths-contract-renewable-4149687/