Purchasing Officer

Job Description and Requirements
Job Summary

To execute the procurement and contract process for the assigned materials/services for NMES for KSA and international plants to ensure that procurement requirements are met in line with NMS’s policies and procedures, whilst ensuring customer requirements are met in the most timely and cost-efficient manner.

Procurement Cycle and Contracts

Collate the required information from the plants and finalize the specifications and requirements for the preparation of RFQ’s to be provided to the potential list of suppliers.
Coordinate the procurement or Contract cycle for assigned materials and services under the supervision of the Procurement Manager to ensure the procurement needs are met in a timely and cost-optimized manner.
Administer terms of purchase in conjunction with relevant stakeholders and legal to ensure all the procured materials and/or services are delivered as per the purchase order (PO) / Contract so as to take any corrective measures in case of noted deviations and ensure that NMS’s interest is protected at all times.
Supplier Selection and Tender Process

Carry out analysis of quotations, comparison statements (with emphasis on price, quality, delivery period, terms of payment, etc.), market knowledge and previous contractor evaluations and provide inputs to the Procurement Manager for a decision on the suitable suppliers.
Conduct negotiations of quotations with the vendors to ensure that NMES gets the best value for the money they are paying to the vendors.
Coordinate internal meetings with relevant stakeholders for assigned purchase orders to enable the approval or modifications of requests for the preparation of purchase orders.
Purchase Order Management

Enter the information into the system for the generation of a purchase order, and obtain proper approvals, so that the PO can be generated in a timely manner.
Ensure timely order acceptance from the vendors.
Ensure timely expediting with the vendors to enable the timely delivery of materials and services.
Implement and coordinate relevant invoice processing activities in liaison with finance, to ensure vendors receive their payments as per the contract terms.
Supplier Management

Support the Vendor Development Officer to analyze vendor performance based on the inputs of internal customers and achievement of the contractual obligations to identify the most suitable vendors for any potential work involvement with the Group in the future.
Provide support for periodic vendor performance evaluation.
Contract Management

To ensure that Contract is firmed up with the suppliers based on standard NMES Contract template.
In case of any deviations to the terms, coordinate with legal to have the deviations agreed and formalized.
To create Outline agreement in SAP for all the concluded contracts and ensure Purchase orders are raised in SAP duly linking the outline agreement.
Supplier Database

Support the process of identifying new suppliers in order to expand the company’s preferred supplier database by conducting market research and updating supplier background and credentials, to ensure the Group’s supplier database is timely and comprehensively updated with the background information.
Keep abreast of market information about suppliers, dealers, Original Equipment Manufacturers (OEM’s), etc. to develop a good network of suppliers those can be contacted for critical requirements.
Skills
A Bachelor degree holder in Engineering, Materials Management, Logistics, and distribution or equivalent.
3-5 years’ experience in the same field preferably in the Power industry on local as well as international procurement.
Good ability to find vendors in the UAE and KSA market related to materials/services in the Power Industry.
Ability to look at improvements as well as manage the daily operations at the same time.
Ability to work efficiently under pressure.
Should have the quality of taking complete responsibility for the task and willing to go beyond his present role to ensure timely deliverance of this responsibility
Working knowledge of the SAP system
Knowledge of law/regulations and contracts including terms and conditions.
Ability to understand the material or service with a sourcing perspective.
Planning and Organizing Skills
Ability to develop relationships with new vendors
Attention to detail
Process orientation
Team Player with the ability to work with multinational teams.
Good negotiation skills.
Awareness of Quality, Occupational health and safety, and environment management systems.
Understanding of procurement related risks and its possible mitigations.

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https://www.akhtaboot.com/en/uae/jobs/dubai/117254-Purchasing-Officer-at-NOMAC