Executive Assistant - Protocol

الوصف الوظيفي
The role of Protocol Executive Assistant for the Senior Vice President, within the Director General’s Office is to ensure effective support to all activities and agenda of the Senior Vice President Protocol and the team, and to provide effective operational and administrative support, coordination and integration with all Expo 2020 departments and external stakeholders.
The main responsibilities of this role will include:
- Manages calendar of appointments of the Senior Vice President Protocol;
- Ensure appointment logistics and preparation requirements, follow up and report keeping;
- Ensures supporting documentation is updated, distributed and ready for each appointment;
- If required, drafts letters, correspondence and other documents;
- Prepares presentations and team reports;Ensure meeting minutes and follow up on any action plans;
- Prepare expense reports and claims;
- Assist Protocol Secretariat maintain updated protocol stakeholder details;
- Assists with travel plans, itineraries and agendas, ensuring documents and logistics are prepared in advance;
- Liaise with other Expo departments as required by SVP Protocol;
- Maintain communication with reporting line managers to SVP Protocol;
- Maintains impeccable archive of all relevant documentation;
- Ensures confidentiality at all times.

المهارات
3+ years in a similar role as well as:
- A Bachelor’s Degree;
- Fluency in English
- Strong planning and organizational skills;
- Detail oriented with high attention to quality;
- Strong verbal and written communication skills;
- Strong computer skills;
- Ability to interface with employees at all levels;
- Diplomatic and discreet.

تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة غير ذلك
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي غيرذلك
نوع التوظيف --
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني 11
عدد سنوات الخبرة الحد الأدنى: 3
الشهادة بكالوريوس/ دبلوم عالي

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/uae/jobs/executive-assistant-protocol-3903303/