Execute end-to-end Subcontracts activities for minor and major requirements
Principal Accountabilities:
1. Analyse scope & specification for works and services to be contracted to clarify work aspects and verify technical evaluation criteria.
2. Recommend the contracting strategy, contract type and compensation method.
3. Establish bidders’ prequalification criteria in consultation with superiors to evaluate contractors’ capabilities and recommend bidders’ list for approval.
4. Finalize the Invitation-To-Tender (ITT) for management approval and issue tender documents in consultation with superiors, client and legal sections.
5. For major and urgent enquiries follow up on receipt of enough bids and take recovery action in coordination with superiors.
6. Participate in the bid opening to discuss & clarify technical/commercial queries with the bidder.
7. Evaluate exceptions/qualifications raised by bidders with clients and legal/finance sections and advise bidders as per Company procedures.
8. Coordinate with departments for the technical evaluation of bids, review the technical evaluation report and seek clarification from bidders as required.
9. Request authorization to carry out & finalize commercial evaluation of bids. Upon receipt of approval, propose cases for negotiation and summarize results of related discussions.
10. Prepare final recommendations for award in discussion with superiors and submit for management approval.
11. Prepare Fax of Award and agreements for the successful contractor as per Company level of authority and ensure that concerned parties receive copies of these.
12. Verify the submission of accurate performance bank guarantees and insurance documents to validate their conformance to standards in consultation with Finance & Legal departments.
13. Verify claims, check requests for variations to ensure their resolution and settle claims upon management approval.
14. Follow-up on outstanding requisitions, alert management/client about any issues and update status reports on a weekly basis.
15. Update and generate MMS bids’ status [response, technical/commercial acceptance] reports.
16. Ensure that files of tenders are complete and well maintained with high confidentiality.
17. Compliance in accordance with quality objectives, Company procedures & HSE standards.
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