1. Efficiently manage the sourcing, purchasing, storing and distribution of required materials for all the units, companies and departments of the group.
2. Ensure records pertaining to item purchases, costs & delivery are maintained according to established standards; and prepare and monthly and ad hoc reports as required by the CFO.
3. Maintain and update appropriate procurement records such as vendor register, commodities register, and bidder’s list.
4. Assume overall responsibility for correspondence relating to purchasing activities.
5. Ensure process observance on purchase order preparation based on approved comparison statement, as appropriate, initiated by requisition from departments and to ensure all documents are in order.
6. Manage expedient purchase orders of escalated and delayed requests by contracting vendors and advising requesting units of potential problems and delays.
7. Negotiate and contacts clients for price quotes.
8. Maintain database of open-end contracts and monitors with reference to expiration dates.
9. Maintain vendor registration and database for use by departments.
10. Manage the store staff and operations for all the units across the group.
11. Perform other tasks assigned by Management which does not materially differ from primary function.
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