Contract Administrator

الوصف الوظيفي
Key Accountabilities & Responsibilities

FM/Contract Admin Activities

Coordinating with the Contractors - Following up on Contractors for the Daily, Monthly and Quarterly basis services like Fire Alarm and Firefighting, Cradle maintenance, Elevators Servicing, and other services as far as FM Department is concerned.
Carrying out all administrative duties as far FM work is concerned
Prepare notices informing concerned bodies for activities that will take place, including notifying Civil Defense in case of any activities that involve activating Fire Alarms
Following up on the LPOs until the services are Completed by contractors/ materials delivered to the store
Receiving Invoices from the vendors and contractors, Authenticate and record them in the ERP System and submitting the copies to Finance department for the final processing and payments after obtaining necessary approvals through preparing FPs
Job Cards Closing
Store

Store Keeping and Management
Ordering Materials through preparing RFQs, PRs.
Receiving and Issuing Materials to and from the Store, both physically and updating the same in the ERP System for record keeping & accounting purposes
Updating Inventory Reports when required

Officer Assistant

Obtaining Quotations from Suppliers
Verifying Jobs and scope of work that need to be done
Negotiating Prices
Obtaining Approvals
Maintaining and Updating Suppliers` details
Creating Purchase Orders and acquire approvals
Share the LPOs to the suppliers and follow up on them

Others

Preparing monthly payroll documents- timesheet and submit to the HR
Attendance and Leave records maintaining and applying the same in the HRIS
Coordinating with the Employees basically Technicians for Completing the day-by-day tasks
Giving full support to the Employees through advocating to the Management on their behalf in case of any needs
Handling all other unspecified administrative duties on a daily basis.

المهارات
Industry Experience: Contract administration experience within Facilities Maintenance Industry is a must

Education: Bachelor’s degree

Experience: Minimum 3 years in a Facilities Maintenance company

OTHER MUSTs:

Strong command in English language
Strong writing skills (email / contract drafting etc)
Strong MS office application (Office / Excel etc)

تفاصيل الوظيفة
منطقة الوظيفة أبو ظبي, الإمارات العربية المتحدة
قطاع الشركة إدارة الممتلكات والمرافق
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي الشؤون القانونية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
عدد سنوات الخبرة الحد الأدنى: 3
منطقة الإقامة الإمارات العربية المتحدة
الجنس ذكر
الشهادة بكالوريوس/ دبلوم عالي
العمر الحد الأقصى: 45

https://www.bayt.com/ar/uae/jobs/contract-administrator-4653760/