Mapping a clear, measurable business process for the monthly running of payroll, including clear deadlines for all Aldar Education entities
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, housing, education allowance and other deductions.
Establish collaborative relationship with finance stakeholders, get buy in for business process
Map processes for managing payments of allowances such as; End of Services, Education Allowance, Annual Flight Payments and any other allowances with make up total annual remuneration of staff salaries
Be the Payroll expert and be responsible for the end to end processing of timely and accurate payroll
Maintain the payroll system / HRMS and liaise with HQ and School HR staff to ensure employee data is accurate
Maintain payroll information by collecting, calculating, and entering data related to all employees and their attendance and employment
Prepare reports by compiling summaries of all earning and deduction categories, and reconcile all payroll entries and adjustments
Attend monthly meetings with Aldar signatories in order to acquire final payroll sign off in conjunction with Head of HR
Coordinate the application of salary increments for various levels of employees in the organisation
Ensure best practice approach for the collecting and maintaining of employee bank details in the payroll system / HRMS
Coordinate and manage the group life insurance scheme for all employees, ensuring any additions, changes and deletions and processed accordingly and ensuring CO and schools hold records of beneficiary nominations
Assist with advice and guidance in the processing of any life insurance claims
Triangulation of housing allowance payments with Central Office housing and finance departments
Consider the End of Service process and implement best practice approach
Resolve payroll queries and discrepancies by collecting and analysing information, ensuring that HR Officers, Principals and employees are aware of and understand the rationale for their pay
Protect payroll operations by maintaining the strictest of confidentiality
Implement KPI’s based on business objectives
Implement process for Managing and tracking the issuing of bank letters
Compile and provide reports for inclusion in the HR board report utilising the HRMS wherever possible
Liaise with banks regarding staff accounts and benefits
Assist internal and external auditors with collection of various information and records and provide explanations as relevant
Other duties as reasonably expected
Take the lead with the ADEK ERP implementation.
Manage reconciliation on monthly basis all records
Maintain transparent and proactive relationship with banks, auditors and advisers.
Liaise with ADEK / Charter Schools Team on a regular basis on all payroll matters
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