Contracts Officer

الوصف الوظيفي
Contracts Officer
Abu Dhabi, UAE Reports to Commercial & Contracts Manager Summary
To undertake activities related to tendering & contracts function; and provide administrative support in managing all tendering & contracting processes in line with the company policies and procedures. Principal Duties and Responsibilities
• Administration of prequalification / vendor registration process: Coordinate with the vendors for obtaining relevant documents; provide support to the Vendor Registration Committee to review and analyze the documents; maintain and update the vendor registration database.
• Administration of procurement planning process: Co-ordinate with relevant user Departments/Sections for obtaining their annual procurement requirements; drafting and finalization of forms & templates for procurement planning process; liaise with the user departments to ensure that the tendering and contracting processes are carried out efficiently in line with the approved procurement plan.
• Administration of tendering/RFP process: Provide support in the process of short listing of vendors for invitation to various tenders/RFP; provide support in finalization of RFP/tender documents; coordinate with potential bidders for soliciting their interest; prepare and distribute tender invitation and clarification letters; follow-up with the bidders during tendering/RFP process; provide support in bids opening process, issuance of award and regret letters.
• Administration of contract finalization process: Prepare contract documents in line with the terms of letters of award issued to the contractors/consultants/service providers and based on the approved standard conditions of related contracts; coordinate with the internal and external stakeholders to keep track of contract signing process and to provide any required clarifications; distribution of signed contract documents as per approved procedures; uploading and maintaining the contracts in oracle system.
• Provide support in reviewing contractual documents, bank guarantees, insurances etc. in line with contract conditions; follow-up with contractors, consultants, service providers to maintain/update the documents as per contract requirements and company policies.
• Keep track of payment certificates for contractors, consultants, service providers; coordinate with the User/Finance Department to ensure timely processing of payments and provide necessary documents/clarifications as required.
• Keep track of vendor performance records and maintains vendor evaluation sheets.
• Prepare weekly/monthly progress status reports for the contract/commercial activities, and other reports as required from time to time.
• Maintain document control system for all internal & external correspondence, tendering & contract documents, insurances, bank guarantees, payments, claims etc. and retrieve the same at the request of relevant departments/sections.
• Perform any other relevant task as directed by Contracts & Commercial Manager.
المهارات
Qualifications / Experience Education:
• Bachelor’s degree in Business Administration or any related discipline. Experience:
• Minimum 5 years of experience in tendering & contracts administration in a real estate development or construction company. Skills/Competencies:
• Communication skills
• Planning & organizing skills
• Time Management skills
• Interpersonal Relationship skills
• Negotiation skills Other Requirements:
• Strong command in English (especially in drafting letters, reports, contract documents etc.)
• Must be familiar with the contractual terms & processes of construction related contracts
• Should be able to work with minimal supervision, deal directly with the suppliers with good negotiation skills.
تفاصيل الوظيفة
منطقة الوظيفة أبوظبي, الإمارات العربية المتحدة
قطاع الشركة خدمات الدعم الإداري; البناء والتشييد; الاستعانة بالمصادر الخارجية للشؤون القانونية
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي الشؤون القانونية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني متوسط الخبرة

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/uae/jobs/contracts-officer-4133264/